Administration Assistant

We are looking for an Administration Assistant to work for a large organisation based in Tadworth, Surrey. The successful candidate will report to the Country Safety Lead or Safety Officer and provide administrative support to the department. Duties include, but are not limited to, general clerical, receptionist and project based work.

Responsibilities

· Create and modify documents using Microsoft Office

· Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

· Maintain hard copy and electronic filing system

· Sign for and distribute UPS/Fed Ex/Airborne packages

· Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys

· Manage staff expenses and travel schedules using the standard Company systems

· Setup and coordinate meetings and conferences

· Collect and maintain PC inventory, if applicable

· Manage incoming calls

· Maintain and distribute staff weekly schedules

· Meet and greet clients and visitors

. Setup accommodation and entertainment arrangements for company visitors

. Support staff in assigned project based work

. Provide office orientation for new employees

Technical Requirements

. knowledge of Microsoft Office and telephone protocol

. IT Computer skills (Word/Powerpoint/Excel

Qualifications required, however all applicants will be considered for this role.

. High School Diploma or equivalent preferred

. Professional verbal and written communication skills and the ability to type 50 wpm, normall acquired through one to three years of clerical experience

. Basic read, writing and arithmetic

Due to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application please assume that you have been unsuccessful on this occasion.