Compliance, Contract and Commercial Manager Date Prepared

JOB DESCRIPTION

Position Title: Compliance, Contract and Commercial Manager Date Prepared:
Directorate: Environment & Regeneration JD Reference no
Department: Asset Management Grade: PO9

Location: Sycamore House
JOB PURPOSE
To provide effective leadership and management for the delivery of Compliance, Contract and Commercial Management to the council.
Leading the team to provide the main source of advice to the department on statutory and non-statutory compliance, building construction, contract, procurement, commercial, cost and building maintenance management, ensuring high quality collaborative working with external consultants and contractors.
To be responsible for the preparation of the Planned and Cyclical Maintenance Programmes and methodologies for reactive and responsive work including the commissioning of professional advice and contractor/works services. This will include all Council owned assets (excluding Schools and the Councils housing stock) and the post-holder will be responsible for liaising with building managers and their service heads.
GENERIC PRINICPAL ACCOUNTABILITIES
1. The post holder will be expected to:

• deliver improved outcomes;
• meet the highest standards of public service;
• take a customer focussed approach to their role;
• take a corporate view and work with partners;
• deliver effective performance management; and
• take a collaborative approach.
2. To understand and comply with the Council’s Equal Opportunities Policy.
3. All employees are expected to demonstrate a commitment to the Council’s Core Values and to the Council’s Management Standards for all management posts.
4. To uphold and comply with the statutory provisions of the Health and Safety at Work Act 1974 and any other associated legislation or Council Polices and procedures.

SPECIFIC ADDITIONAL RESPONSIBILITIES
1. To take the lead on the delivery of the council’s Compliance, Contract, Commercial and Building Maintenance Management to ensure statutory and non-statutory compliance and operational and other requirements are met.
2. Develop and manage a compliance programmes that ensure that all relevant legislation is met and that buildings can be operated safely and in accordance with relevant codes of practice. Record the results of such programmes in an auditable method to provide reports on performance. Use results to detect and prevent non-compliance.
3. Monitor and review third party reports and assessments, such as Fire Risk Assessments and Asbestos Surveys, in consultation with others, to assess and prioritise any recommendations. Ensure actions are put in place to resolve any issues.
4. Ensure the establishment and maintenance of robust and accurate programme compliance records, files and reports, for both existing programmes and new programmes.
5. Develop relationships with managers and partners and stakeholder to provide technical advice. Ensure responsible managers comply with the compliance programme in an effective and timely manner and coordinate programmes with maintenance programmes to avoid duplication of resources.
6. Be the client for responsive and reactive, planned and cyclical maintenance contracts for both professional and technical advice and for executing the works, ensuring time, cost and quality targets are met.
7. Ensure effective management mechanisms are in place for all council contracts (including PFI); contract governance, assurance and contract audit for VFM.
8. Keep up to date with changes to legislation (including Health & Safety and Building Regulations) and where necessary carry out training to relevant employees. Register with all appropriate bodies, associations, journals etc. via internet, e mails or subscription to ensure current information is available and up to date.
9. To maintain the Corporate Property Database, and ensure that at all times the information is up to date, accurate and enable the Council to meet standards expected to achieve improving standing in central government assessment of the authority e.g. CAA.
10. To commission condition survey work and the collection of all other performance data to order to inform Service Asset Management Plans the Corporate Asset Management Plan, and the Corporate Capital Strategy.
11. To develop long-term maintenance plans for individual assets, portfolios and services.
The above mentioned duties are neither exclusive nor exhaustive and the post holder may be required to carry out other duties as required by the service.

Special Conditions:

This position has been identified as a politically restricted post under the Local Government and Housing Act 1989. Therefore you will be restricted from political activity. In some cases it is possible to gain exemption for this provision.
ADDITIONAL INFORMATION

Reports To: Head of Estates & Asset Management
Responsible For Posts & Numbers: See organisation chart below
Budgetary Control if any excluding staffing costs

Actions By Whom Position Date
Job Description Drafted Turner & Townsend
Job Evaluation completed
JD & Grade confirmed to employees

PERSON SPECIFICATION

Position Title: Compliance, Contract and Commercial Manager Date Prepared: 05 February 2013
Directorate: Environment & Regeneration Position Number:
Department: Asset Management Grade: PO9
Location: Sycamore House
AF= Application Form I= Interview T= Test

Person Specification
Essential
Desirable
Method of Assessment

1. EXPERIENCE

1.1 Significant experience leading on the delivery of Compliance, Contract, Commercial and Building Maintenance Management to ensure statutory and non-statutory compliance and operational and other requirements are met.

1.2 Significant experience developing and managing compliance programmes that ensure that all relevant legislation is met and that buildings can be operated safely and in accordance with relevant codes of practice, using results to detect and prevent non-compliance.

1.3 Experience monitoring and reviewing third party reports and assessments, such as Fire Risk Assessments and Asbestos Surveys, in consultation with others, to assess, prioritise and action any recommendations.

1.4 Experience ensuring the establishment and maintenance of robust and accurate programme compliance records, files and reports, for both existing programmes and new programmes.

1.5 Experience implementing and maintaining a Corporate Property Database, and ensuring that information is up to date and accurate.

1.6 Experience of managing highly complex, high value commercial or public sector capital programmes (including capital programmes over £20 m)

1.7 Experience at a senior level, working effectively with Councillors, schools and at a executive/senior level with other partners, DfES and National Bodies.

1.8 Experience of leading and directing multi disciplined project teams and groups working on major projects across a range of diverse professional disciplines, Council directorates and stakeholders.

1.9 Experience of dealing with a wide range of stakeholders to secure deliverable outcomes (including elected members, head teachers, governors, PFS; communities, private sector)

1.10 Experience of developing Public and Private Partnerships.

2. SPECIAL ABILITIES/APTITUDES

2.1 Ability to develop and sustain effective and collaborative partnerships, maintaining effective working relationships and solving problems in partnership, whilst protecting the council’s interests

2.2 Demonstrable experience in staff management, development and mentoring, to deliver high performance

2.3 Ability to ensure risk management and mitigation at programme and project level.

2.4 Budget management skills

2.5 Ability to lead the development of strategic plans and programmes of investment with multiple clients and stakeholders.

2.6 Demonstrable negotiating and influencing skills that work equally well with both public sector stakeholders and potential private sector partners.

2.7 Ability to offer creative and innovative solutions to complex problems

2.8 Ability to communicate in a clear, concise and persuasive manner

2.9 Ability to concurrently manage a large number of issues and requests

2.10 Ability to speak the most common community languages in Waltham Forest other than English. These include Turkish, Urdu, Somali, Albanian, Bengali, Hindi and French.

AF
3. OTHER POSITION SPECIFIC REQUIREMENTS

3.1 In depth knowledge of public sector management practices including financial regulations, standing orders and procurement processes.

3.2 Knowledge of current educational and regeneration policy agenda and how they can be translated into strategy and improvements.

3.3 Commitment to the Council’s Equal Opportunities Policy and Acceptance of their responsibility for its practical application.

3.4 To understand and comply with the requirements of the Health and Safety at Work Act 1974.

3.5 The ability to manage and deal with change effectively and contribute positively to a continually evolving and complex working environment.

4. EDUCATION AND TRAINING

4.1 Qualification in PRINCE II or equivalent and 7-10 years of project management experience

4.2 Relevant professional qualification

4.3 Degree or equivalent qualification.

5. DISQUALIFYING FACTORS

5.1 Indication of sexist, racist or anti-disability attitudes or any other attitudes inconsistent with the Council’s Equal Opportunities Policy.

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