Business Services Administrator

The Equity Solutions Group is a responsible service provider and partner, investing in infrastructure projects and partnerships that make a difference – in health, social care, education, leisure, libraries, accommodation and affordable housing and for the emergency services.

This is an exciting opportunity for an experienced Administrator to join a busy team, working within our Business Services team. This is an ideal opportunity for somebody looking for a new opportunity that fits around family commitments.

Main Duties and Key Responsibilities

– Provide general administration support to the Group including typing, filing, meeting notes and circulation, collation of reports / summaries, costs and general administrative tasks.

– Work as an administrator in maintaining internal audits for ISO 9001 & 14001.

– Maintaining on a weekly and monthly basis the ISO14001 recycling, consumption and expenditure data figures.

– Assisting with the formatting and proof reading of all ISO policies and procedures and set up of new documentation.

– Provide administration support to the Business Services Co-Ordinator for the HOST and P2 internal database systems.

– Co-ordination of Group timesheets and credit card statements as and when required.

– Assist the Business Services Team with collating and distributing of board reports.

– Supporting the Business Services Co-Ordinator with ad-hoc administrate tasks including and not limited to; maintenance of electronic and paper filing systems, administration and maintenance of our off site archive unit, formatting using Company templates of documents / reports and souring of new suppliers though out the Group.

– Provide assistance in managing all aspects of the Company fleet including and not limited to;

– Administration of approximately 130 Company vehicles

– Preparation of the monthly Fleet Management Report

– Administration and all paperwork relating to any vehicle accidents /insurance claims including handling any litigation following past claims

– Ensuring all fleet maintenance is up to date and MOT’s /services are booked in a timely, efficient manner

– Reporting daily any vehicle issues/incidents to the Business Services Co-Ordinator

– Dealing with the purchasing of new and used vehicles from our chosen suppliers

– Arranging for all/any modifications required following delivery of new vehicles, including installation of parrot kits, immobilisers and slam locks

– Arranging for vehicle livery as and when required

– Administration of all vehicle warranties ensuring the relevant paperwork is kept up to date

– Using the online DVLA service to tax all Company vehicles, ensuring these are issued to drivers in a timely manor

– Arranging tyre replacements/repairs

– Collation and yearly check of employee Driving Licences

– Management and allocation of all Company pool cars

Key Skill/Experience Requirements

– 3 years previous administrative experience is essential.

– Excellent computer skills (excel, outlook/calendar, word etc). A test will be given to assess skills during first interviews.

– Full clean driving licence & confident driver.

– Excellent telephone manner, professional and presentable appearance.

– Enthusiastic and willing to learn.

– Excellent organisation and time management skills, attention to detail and the ability to multi-task.

– Demonstrates confidentiality, integrity and discretion.

– Demonstrates a proactive approach to work and have a ‘can-do’ attitude;

– Knowledge of ISO14001 / ISO9001 desirable

Benefits

– Competitive salary

– Company life insurance policy

– Childcare and Eye care vouchers

– Car Parking

– Subsidised staff catering

– Stakeholder pension

– Payment of relevant professional subscriptions

– 20 days holiday, rising to 22 days after 12 months service+ 8 bank holidays

To submit your CV for this exciting opportunity, please click ‘Apply’