Bid Coordinator / Senrio Administrator

Our client are currently looking to expand their teams in both the Cardiff and Bristol offices.

OVERALL RESPONSIBILITIES
The aim of this role is to ensure, along with the other Administrative staff, the efficient operation of the office, reporting to the relevant Office Manager.
The main focus of the role is to provide administrative support on submissions, bids and tenders.
However, the role does have a wider remit of implementing/doing all aspects of office administration. The role requires an excellent all round understanding of business challenges and processes.

MAIN DUTIES

*Provide Bid and Tender assistance including: collation of material; proof reading documents; creating documents and reports as necessary and understanding image placement and page layouts utilising strong InDesign experience (we will train the right person if necessary).
*To be an integral part of the administration team and provide assistance to the Office Manager i.e. Answering telephone; taking messages; meeting and greeting visitors; signing for deliveries, etc.
*Communicating with people at all levels including prestigious clients (both current and potential), contractors, and other offices.
*Liaising with the Communications team on all aspects of submissions, bids and tenders (this may include travel to other offices).
*Provide secretarial support and administrative assistance to other members of the technical team, including typing (audio and copy), creating spreadsheets, PowerPoint presentations and reports.
*Provide (and oversee) a quality service in all internal and external meetings, including providing refreshments and taking minutes, if required.
*Experience of meeting tight deadlines and working in a pressurised environment with interruptions.
*Assisting the Office Manager with the organisation of marketing and social events.
*Communication and liaison with other admin team staff based in the Norwich office, sharing roles where current pressures dictate.
*Overseeing paper, electronic filing and archiving for the office and maintaining local records.
*Understand and assist with Rapport (finance/job costing) and Conisio (document workflow management) internal databases.
*Shared responsibility for facility management.
*Maintaining quality assurance procedures and adhering to company policies.
*Covering for other Administrators and/or the Office Manager when required.

For more information about this role and a full person specification, please get in touch now!