Bid Coordinator

Real Pride. Real Opportunity

BAE Systems, Maritime Services ever expanding business require an experienced Bid Co-ordinator to be based at our site in Broad Oak, Portsmouth (Hampshire) with occasional travel to other BAE and client sites including overnight stays. The successful candidate will be responsible for providing support to the Bid / Proposal Manager in undertaking the bid management (and wider business winning) process, helping to ensure development of compelling, innovative, class leading proposals and capability documents to meet submission deadlines.

As a Bid Co-ordinator your main responsibilities will involve:

Support the Proposal Managers in the production and publication of proposals.

Establishing document structure and maintaining all proposal materials on the appropriate WorkSpace site, ensuring the security and integrity of all proposal documentation

Co-ordinating formatting and preparing various bid and campaign support documentation for publication.

Testing templates and systems before production.

Providing administrative support to control, co-ordinate and maintain files utilising configuration control methods to ensure an audit trail of document revision.

Establishing and maintaining storyboard room with latest baselines and mock-ups whilst controlling access to the area as well as to proprietary/sensitive material.

Maintaining real-time development status of all proposal text and graphics. Ensuring that Bid / Proposal management and ICT leadership are aware of the proposal status.

Formatting all proposal text and integrating all graphics files to produce iterative hard copy section drafts, review copies, and final proposal master ensuring all documentation is of a high standard and adheres to relevant standards.

Assisting the Proposal Manager in recording and tracking Red Team observations.

Has overall responsibility for configuration management of proposal – enforces version control of text and graphics.

As a Bid Coordinator your skills and qualifications will ideally include:

Degree Level or equivalent experience

Previous bid/proposal experience

Significant experience in supporting winning proposals

Proven ability to track projects, prioritise tasks and meet urgent deadlines

Proven ability to work collaboratively across internal boundaries

Experience in the application of Business Winning Processes, policies, tools and approvals including use of LCM

Excellent MS Office skills – Setting up templates, creating tables of contents, use of “Styles”

Grade:

13

Salary:

Competitive

BAE Systems Maritime Services

BAE Systems Maritime Services delivers end to end maritime services and support to over 50 per cent of the Royal Navy’s Surface Fleet. Our services range from warship availability, equipment and facilities management, training, product development and through life support for radar, torpedoes and small boats. With approx. 3,500 employees a revenue of £650 million and customer and company facilities at five sites we are proud to support the Royal Navy fleet in global operations

Inspired Work. It brings us together.

BAE Systems welcomes applications from all sections of the community.

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