Bid Administrator Based in Isleworth

Advance Security is a nationwide provider of security services including manned guarding, mobile, key holding and alarm response, the design, installation and management of security technologies, and the delivery of a wide range of security consultancy and training courses.
Leading the industry through our commitment towards service, innovation and communication, our dedication towards providing our clients with a truly comprehensive and tailored service is second-to-none.

Supported by a highly experienced and flexible nationwide management structure, centralised support infrastructure, and an innovative use of technology, we firmly believe that open and proactive communication is the only way to achieve the high level of service that our customers have come to expect from Advance.

Our priority is to develop enduring partnerships with clients who take security seriously. Our innovative approach to service delivery helps to keep us at the forefront of the industry, and we continue to invest in the areas that matter most. At Advance we are proud to provide a security service that is driven by our clients’ business requirements – not ours.

Job Purpose

The Sales Support Team manages tenders and proposals and also is responsible for completion of approved supplier forms. This includes all of the procurements arising through OJEU and other tendering routes, as well as strategic proposals to existing and new clients.

Reporting to the Sales Support Manager, the Bid Administrator will work closely with the Sales Team, Operational Managers and the wider organisation to produce excellent quality PQQ’s, complete approved supplier forms and support development of complex tender documents. This role will be based in West London.

This role is very demanding, involves working to tight timescales and multi-tasking to ensure that all submissions are managed to a high quality standard. The role is very hands on and producing written contents for PPQ’s, administrative tasks associated with the function of the team, and completion of approved supplier forms.

Responsibilities

• Monitoring of relevant opportunity notification websites and working with internal sales team to identify contracts to bid for and ensuring these are communicated to relevant personnel within the company
• Keep company information up to date on customer procurement portals
• Update and maintain the CRM/tender tracking system ensuring that the sales pipeline information is up to date
• Produce sales reports from the CRM/tender tracking system
• Supporting the sales team on a day to day basis to help the team to meet tight deadlines
• Completing PQQs, EoI’s and general information sections on tenders using bid library, adhering to deadlines
• Assist Sales Support Manager in creating high quality bid responses, proposals and presentations
• Assisting Sales Support Manager with bid publication and submission
• Support the production, maintenance and cataloguing of library information and bid collateral to be used in tender documents
• Assisting with following up on the outcome of tenders
• Monitoring sales inbox and communicating enquiries to relevant personnel within the company

Candidate Requirements

• Previous experience in a related role is highly desirable
• Educated to degree level ideally with a degree in Journalism, Law, Marketing or English
• Good IT skills particularly in Microsoft Outlook, Word, PowerPoint and Excel.
• Ability to work with Microsoft Visio, Publisher and Adobe InDesign is highly desirable
• Some experience of MS Dynamic CRM software is preferable but not essential
• Excellent communication skills
• Ability to produce large documents to a high standard including formatting, proof reading, and ensuring consistency in style.
• Be able to communicate fluently and confidently in a professional way

Commitment/Attitude to work

• Initiative and excellent organisation skills
• Good time management skills to co-ordinate multiple projects
• Strong attention to detail
• Self-motivated and able to work alone and as part of a team
• Strong desire to learn and progress in your career