Administrator

£33,600k – £36,000k

WEST END

Our client creates, builds and invests in pioneering technologies addressing global problems in healthcare, energy, engineering and the environment. They are looking for a Patent & Formalities Administrator to report to the Head of Patent & Licence Management and work alongside the licence executive and closely with the technology transfer executives.

KEY RESPONSIBILITIES

Legal Formalities
• Recording agreements on our in-house database
• Obtaining and tracking progress of signatures on agreements
• Sending out finalised agreements to relevant parties
• Preparing scanned copies of finalised agreements and maintenance of electronic agreement records
• Arranging Notarisation of documents where appropriate
• Managing storage, retrieval and recordal of documents in the safe

Patent Formalities
• Recording information regarding all patent filings made by the company
• Liaison with inventor academics for completion of inventorship, Power of Attorney and assignment documentation, etc
• Liaison with external patent agents on various matters
• Distribution of granted and published patents to academics/licensees
• Management of patent renewal and reminder systems
• Filing of patent formality documents as required
• Monitoring and management of licensed patents managed by third parties

Other Duties
• Provision of reporting to support business
• Tracking third-party led inventions
• Provide cover for the Licence Administrator
• Assist the Administrative Team where appropriate, for example to provide telephone/absence cover.

PERSON SPECIFICATION

• excellent attention to detail
• methodical and organised approach in order to keep track of and follow up effectively on several documents simultaneously
• good interpersonal skills (e.g. tact, diplomacy) with clear, concise and polite telephone manner, and the ability to communicate with contacts at all levels, e.g. academics, patent agents, other Innovations’ team members
• strong written communication skills
• ability to work as part of a team, and to integrate effectively into a pre-existing team
• flexibility to “muck in” and get the job done
• previous experience of Windows-based packages, in particular databases such as Access and excel
• ability to remain calm under pressure and work to deadlines
• ability to work with “scientific jargon”

Desirable
• MSc Management Intellectual Property
• Experience of patent formalities
• Reporting using Excel

Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. We are passionate about helping people with their future career aspirations.

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

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