Administrator

My Client, a Prestigious Membership Body is now recruiting for a strong Administrator to join a busy administration team. The successful candidate will provide administrative support and will work closely on a day to day basis with the Learning and Development Team.

Duties:

• Provide administrative support for the Assistant Director and Unit Head
• Providing administrative and committee support for designated committees and groups within the Development Unit.
• Develop administrative expertise in and knowledge of the specific work streams supported.
• Respond to and coordinate responses to specialist enquiries from members and others, which are outside remit of Enquiry Handling Unit.
• Work with the Business Manager, other Unit Administrators and the rest of the Business Services Team to ensure that all administrative requirements across the function are met.
• Arrange meeting dates, ensure the agenda and papers are produced, collated, copied and distributed in accordance with agreed timescales, organise room bookings, catering and member travel.
• Attend meetings, draft minutes.
• Co-ordinate and progress follow-up actions, completing actions as required or re-directing to other colleagues as necessary
• Draft reports and papers for the committee/group as required appropriate to the scope of this post
• Coordinate administration for projects/on-going operational work, including data collection
• Assist with administrative arrangements for seminars, workshops and conferences when appropriate
• Undertake financial administration to support designated work streams as required e.g. purchase ordering and electronic invoicing.
• Undertake general administrative duties for the Unit, e.g. photocopying, letter writing, answering enquires, recording sickness absence.

During the period of the contract the post-holder will be required to service one meeting which is off-site and which will involve day return travel to Birmingham, all other meetings take place at the London offices.

Skills/Qualifications

• ‘A’ levels or equivalent-level vocational qualifications, or the ability to demonstrate an equivalent level of education attainment gained through other means
• Experience of working as an administrator in a busy organisation
• Experience of servicing committees, including preparing agendas and minutes
• Ability to co-ordinate and manage small projects or components of projects
• Maintenance of full and accurate project data, in paper format and/or electronically
• Liaison with a range of internal and external parties
• Excellent IT skills including good working knowledge of all Microsoft Office applications
• Outline knowledge of finance issues e.g. budgeting, invoicing, purchase order forms

Whilst we will endeavour to contact you following your response due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application has not been successful but we will keep your details on file for future opportunities.

This vacancy is being advertised by GEL Appointments Ltd.

Registered Office: Ground Floor, 65 London Wall, London, EC2M 5TU. Registration Number: 2794755

The services advertised by GEL Appointments Ltd are those of an Employment Agency