Administrator

Salary: £27,600 per year

WORKSHOP ADMINISTRATOR

£23,000.00 – £24,500.00 (Negotiable)

NO MOTOR INDUSTRY EXPERIENCE NEEDED AS FULL TRAINING WILL BE GIVEN BUT YOU MUST HAVE A STRONG ADMIN BACKGROUND TO FULFILL THIS POST

LEEDS

Monday to Friday 8:00 am – 5:00 pm

Saturday mornings 8:00 am to 12:00 pm by rota (currently 1 in 4)

Client Information:

Our client is a well-established company, who have been in operation almost 65 years and are specialists in commercial vehicle rental. Their customers vary from both trade and retail and they have 6 rental depots, with fully equipped maintenance workshops, in the North and South of England; from these depots they operate approximately 2000 vehicles (of which 900 are above 3.5 tons).

Role Overview:

The role of Workshop Administrator is a very important and responsible position within the company; it will be varied, and you will be kept busy at all times. There will be detailed training in terms of vehicle breakdowns, where you will gain an understanding of the most efficient and cost-effective option to get the vehicles back on the road, in particular which suppliers to use for specific scenarios.

Duties & Responsibilities:

* Planning and then arranging 6 weekly inspections with our clients’ customers

* Keeping he workshop T-Card board updated with great efficiency as jobs go in and out of the workshop

* Booking jobs in to R2C (The software they use which is specific to managing a workshop)

* Updating the system with PDI details, check all paperwork is correct & scan documents to the service history

* Creation of vehicle sub units

* Check legal documents like V5s & VTG plates display the correct information

* Filing of V5, VTG plates, tacho and other associated paperwork

* Add recalls to the system & distributes accordingly

* Answering the telephone and dealing with vehicle breakdowns

* Run Fleet List & Tyre Reports

Skills Required:

* Proficiency to an intermediate level with Microsoft packages, Word, Excel and Outlook

* Sound geographical knowledge of the UK

* Ability to multi-task and think on your feet

* An excellent telephone manner as well as confidence and a sense of humour

* Ability to learn new procedures quickly

* Understanding of the importance of team work and attention to detail

Additional Information:

* Contributory pension scheme effective immediately upon commencement

* 20 days holiday + 8 statutory holidays – holidays increase by 1 day every 2 years, up to a maximum of 25 days

* Life Insurance – x 2 years’ salary after initial 12 months’ service

* Free parking and onsite kitchen facilities

* Performance related Salary Reviews