Administration Assistant (part – Time)

Job Title: Administration Assistant
Reporting to: Office Manager
Department: Club Office
Location: London
Hours: Up to 25 hours per week

Introduction

The Lord’s Taverners exists to enhance the prospects of disadvantaged and disabled young people using cricket and other forms of sport and recreation to engage with them. We were founded as a club and we maintain as part of our overall activities an active membership of just under 5,000.

We envisage a future where all young people, irrespective of background and ability, have the everyday opportunity to play cricket and enjoy other sports and physical activities to the benefit of their self-esteem, health, and education.
Job Purpose

We are currently looking for an Administration Assistant to undertake the administrative duties associated with running a membership database. This will involve data entry and mailing collateral along with financial administration including maintaining the purchase ledger, invoice management and filing.

Key Accountabilities

• Receipt, acknowledgment and management of all new member applications, reviewing for compliance with Club requirements;

• Entering financial data, administrating the process of invoices on to the purchase ledger on a frequent basis

• Document management and filing; ensuring codes correspond with the correct departments, management of incoming post and filing

• Management of the collection of subscriptions;

• Updating membership data in terms of activities, interests, payment methods etc;

• Processing changes in membership status;

• Preparation and publication of the members handbook;

• In respect of club events, taking bookings, dealing with dietary requirements, and assisting with event preparation.

Required Attributes

• Experience of successful organisational administration and the ability to multi-task;

• Meticulous attention to detail;

• Ability to manage a contacts database such as SAP Business One;

• Proficient in the use of MS Office;

• Ability to operate effectively in a support role to senior staff;

• Very good communications skills, both in writing and verbally;

• Able to work as part of a team;

• Ability to work unsupervised and to identify opportunities for improvement;

Desirable Attributes

• Previous experience of working in an administrative role;

• Basic knowledge of accounting procedures and accounting software;

Closing date for applications is Friday 27 June 2014

Applications (with CV and covering letter) should be sent for the attention of Sisii De Winter to the Lord’s Taverners, 90 Chancery Lane, London, WC2A 1EU or via email.