Accounts / Finance & Office Support Assistant

Salary: £36,000 per year

A truly diverse and varied role in terms of responsibility. This SME business seeks a flexible attitude to work and professional manner. A manufacturing & export business very proud of their market leading product and very bright future. The office space is bespoke and luxurious. This is a superb full time opportunity for the right candidate. The role is full time office based. Suitable candidates will have a solid purchase ledger work experience and looking to for other administrative tasks within their job role.

Accounts/Finance & Office Support Assistant- About The Role

Administration

* Answer telephone calls to provide first line telephone reception services and provide reception service to visitors.

* Providing support and cover for sales administration.

* Processing new sales leads & enquiries through CRM system.

* Organise company lunches, travel and accommodation as required in absence of Office Manager and provide accounting/admin assistance to the FD as required.

Purchase Ledger

* Review expense coding & posting of purchase invoices, distributing for payment approval where necessary.

* Following up with suppliers on outstanding invoices to ensure timely close down of monthly purchase ledger.

* Communicate with suppliers and resolve queries and raise purchase orders for goods/services as required.

* Review & reconcile invoices with goods received on Lakeview accounting system, liaising with Operations department as required.

Finance

* Update, maintain daily exchange rates and update cash books with cash received and paid – EUR, USD & GBP.

* Post sales and purchase ledger cash and reconcile accounts daily.

* Petty Cash management and monthly reconciliation and process and pay suppliers at month end.

* Analyse monthly VAT postings to VAT report.

* Produce accruals and prepayments report at month end.

* Prepare and upload monthly ECSL & intrastat report and associates commission statements.

* Analyse and reconcile Barclaycard monthly usage.

* Credit control.

Sales Administration (Cover Tasks)

* Hourly email/fax check for customer purchase orders.

* Acknowledge orders to customers, reviewing price and delivery requirements and ensuring that minimum stock levels are not breached.

* Liaise with production regarding potential low stocks.

* Preparing customer Quotations. Email customer copying the account manager.

* Allocation of Serial Numbers and production of Sales Invoices and of Delivery Notes.

* Export documentation as required (Certificates of Origin, EUR-1, ATR).

* Notify customers with shipping instructions and liaise and maintain contact with customers and assist with any queries.

* Send out shipping schedule, daily, to production, sales, stores and service via email.

* Liaise with customer service regarding combined shipments.

* Email sales managers/US/German office with copies of customer orders and invoices.

* Process new account application forms on the CRM system.

* Review existing and apply for new credit limits as required and set up new accounts on Lakeview Accounts System.

* Send out customer statements and maintain credit control records and follow up with customers as required.

* Liaise with Account Manager regarding overdue accounts.

The successful Accounts/Finance & Office Support Assistant will have:

Experience in a similar role with accounts experience for minimum 2 years.

Confidence and excellent interpersonal skills.

Ability to build strong, credible relationships both internally and externally.

Team player attitude who is organised, with the ability to multitask.

Natural ability to remain calm and focused.

Proficient use of Excel, Word and Microsoft Outlook is essential.

Accounts/Finance & Office Support Assistant – Benefits

Holiday pay

Pension scheme

Free parking onsite

Short day Fridays!

Study support

Social and fun office culture

Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful.

Refer a friend

If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £100 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)