Receptionist / Administrator

boutique law firm based in South West London. The office environment is hard working yet friendly and fun. They have high profile clients and therefore confidentiality is key for the right candidate.

This role is hugely important for the firm as first impressions count and will need to ensure that all visitors to the firm are dealt with in a professional yet friendly manner. This person will need to be a proactive, self-starter who is happy to take assist with any matter of request being the first port of call to visitors and staff. This role is also pivotal for the team as a whole so we are looking for someone who has a sunny and fun character but also has the ability to keep a calm head and be a little flexible during busy periods.

Duties include, but are not limited to:

Reception

Answering phone calls, taking messages

Front of house, meeting and greeting visitors

Organising and making refreshments for visitors and staff

Picking up milk and client catering requests

Setting up and tidying meeting rooms

Booking car park spaces and meeting rooms

Maintaining office filing system, shredding and office library

Overseeing archiving in and out on a regular basis

Dealing with company Assisting the Office Manager and Legal PA with duties such as:

Assisting with other ad hoc marketing/events/projects as requested

Sourcing venues for in-house and external events

Creating mailing lists for in-house and external events

Printing out of time ledgers

Preparation of cheques

Logging cheques and paying cheques in to the bank

General

Preparing and sending out post

Opening and distributing/filing post

Taking special deliveries to Post Office

Maintaining and ordering stationery and office supplies

Dealing with subscriptions

Managing and updating databases

Setting up conference call details

Dealing with ad hoc IT queries/logging tickets

Proactively chasing outstanding invoices with clients

Knowledge

Full training on in-house systems can be given.

Reporting to:

Office Manager

Hours:

Monday to Friday – 08:45 to 5:30pm – Flexibility and can do attitude mentality during busy periods.

Key skills & experience:

Advanced ability in word, excel & outlook.

Professional, proactive, friendly & positive attitude.

Ability to work under pressure and maintain confidentiality on all matters.

Previous experience in receptionist/admin role