Receptionist – Administrator

Salary: £33,600 per year

Our client an International Bank is looking for a receptionist to join their team on permanent basis.

Responsibilities include but are not limited to:

• Answering and forwarding calls coming through switchboard in a professional manner, taking messages when necessary.

• Greeting clients and visitors, notifying appropriate parties of their arrival.

• Managing inbound and outbound posts.

• Hotel reservations and transportation arrangement.

• Ordering and maintaining office supplies and maintenance.

• Providing support to repair and maintenance of office equipment.

• Liaising with 3rd party suppliers and the landlord to ensure agreed services carried out and negotiate office required services;

• Complying with expense claim process to arrange all office related invoice payments.

• Regular checking and maintaining all office related inventories and admin trackers.

• Working with Finance department to managing office asset log. 

• Assisting new staff on-boarding and checking out process;

• Providing office administrative support in the areas of procurement, report preparation and staff communication, when necessary;

• Other duties assigned by the company

Knowledge and Skills:

• At least 2 years’ experience of managing reception desk and office administration work

• Excellent communication skills

• Good attention to detail skills, work requires little or no checking

• Professional and proactive working attitude with ability to work efficiently under pressure

• Self-motivated, reliable, dedicated and flexible

• Well organised with good time management skills

• Good PC skills, Excel, Word and PowerPoint

• Familiarity with the financial services industry

• Event management experience

• Relevant H&S qualifications

• Experience of managing small projects