Office Administrator (Vr / 2693)

As Office Administrator you will be looking after the business needs in the Managed Services Office, your tasks will include:

• Managing the Suppliers on a day to day basis, ensuring that contracts, insurance, and scheduled maintenance are up to date and documented within the relevant Matrix. This includes liaising with key Suppliers.
• Looking after any tasks relating to Building Maintenance across both office sites, including relevant documentation.
• Health and Safety Administration including Fire Safety requirements.
• Limited Accounts duties – credit card reconciliation, and some dealings with Purchase Orders, Mileage and Expense Claims.
• Completing administrative tasks related to New Starters and Leavers with guidance from the PA to Director.
• Working day to day with Compliance to ensure that deliveries are correctly identified and accounted for within the asset process.
• General Office organisational tasks such as filing, shredding, stationery and consumables ordering.
• Supporting the PA to Director with ad hoc tasks as they arise; such as updating of HR, Accounts and Supplier policies and processes.
• Organising meetings and all the associated tasks including items such as lunch preparation, site tours and Access Request forms.

Working hours are 8:30am until 5:00pm Monday to Friday, with a 30 minute lunch break Monday to Thursday and 60 minutes on Fridays.

The ideal candidate for this role will possess the following skills and attributes:
• Excellent communication skills, both written and verbal.
• Experience in a similar Office role where professing initiative and good judgement is key.
• IT literate with Microsoft Office, particularly Microsoft Excel and Microsoft Word.
• Be methodical and organised in your approach to daily tasks.
• Be flexible in your approach to tasks, willing to assist wherever needed.

A friendly and efficient team exists within this great working environment. Dependent upon experience and skills we offer a remuneration package which may include:
• Salary package £26,000depending upon experience
• Group Pension plan – 1% company contribution
• 23 days annual holiday in addition to UK Bank Holidays.

Pre-employment checks
Due to the nature of work carried out by our client, the company run background verification checks in line with the Baseline Personnel Security Standard (BPSS) as well as adverse financial checks on potential candidates prior to, and throughout, employment. This is to ensure candidates are suitable for the position they have applied for, taking into consideration the sensitivity of the businesses processes and therefore the trust involved. Our client treats all applicants who have a criminal record fairly and do not discriminate unfairly on the basis of conviction or other information revealed.