HR Administrator / Recruitment Administrator

Salary: £26,000 per year

My Client is an NHS Organisation who work with the local communities to improve services and access to services.

They currently have a vacancy for a Recruitment / HR Administrator to support them, this is initially for a 6 month period but could be longer.

The HR Administrator will work closely with the HR Officer and to provide a high-quality support on

generalist HR administration. A key responsibility of this role is to maintain the recruitment service

and related administration, providing an excellent candidate experience. This will involve supporting

the HR Officer at all stages of the recruitment process and ensuring that pre-employment checks are

carried out in a timely and effective manner. The HR Administrator will undertake a variety of

administrative duties to assist in the smooth running of the HR function and its services including the

provision of clerical support to the HR Officer and Head of Business Development.

Key Responsibilities:

• Ensure personnel records, HR files and the inhouse system are kept up to date, including

sickness and absence data, holiday entitlement and training documentation

• Be the first point of contact for colleague or candidate queries, escalating to the HR Officer as

required

• Offer general assistance to the team in relation to HR matters and project a positive and friendly image either in person or via the telephone, and email

• Liaise with hiring managers, and other team members at the beginning of the recruitment process to ensure that all of the required documents are obtained, and approvals

sought before listing a vacancy

• Provide support and to the HR Officer with all aspects of the recruitment process as required,

including;

o Drafting and placing job adverts on the NHS Jobs system and other platforms

o Creating and sending shortlisting information

o Scheduling interviews

o Supporting pre-employment checks

• Ensure pre-employment checks are undertaken in a timely manner and updated accordingly

within the applicant tracker2 HR Administrator JD & PS

• Monitor and update annual employment checks in line with expiry dates, including professional

registration checks, and DBS checks

• Oversee the administration of all mandatory training; monitoring staff compliance, sending

training reports to the HR Officer, and updating the training records

• Assist in other projects, relating to recruitment, selection or general HR administration matters

as required

• Monitor the shared HR inbox daily and respond to email queries in a timely fashion, seeking

advice where appropriate from the HR Officer

• Process all new starters, leavers annual updates and any changes to staffing on the NHS

Pensions online system

• Maintaining and ensuring accuracy of various databases and registers to support the monitoring

of the HR provision

• Process staff change of address forms liaising with the HR Officer and payroll as required

• Effective filing of meeting papers and commercial documents

• Agenda coordination and minute taking of meetings as required

• Answer incoming telephone calls, redirecting where appropriate, taking, and passing on

Messages

Qualifications

Qualification in administration, clerical, or HR field

• An understanding of clerical and administration duties, demonstrated by relevant previous employment history of 2 years or more

• Previous experience in a recruitment role, and knowledge of recruitment processes and strong communication skills.