Receptionist / Facilities Assistant

Receptionist/ Facilities assistant
£26,000 per year
Monday – Friday
8-4/11-7 (Shift patterns)
Immediate start.

Our client is a modern, vibrant marketing and brand management company based in the West London area. Looking for an excellent and well presented receptionist/facilities assistant. The ideal applicant will create a positive company image by being the first contact for clients, suppliers and customer, both on the telephone and in person.

Duties:

* Answer all incoming calls quickly and efficiently; and relaying accurate messages.
* Greet all visitors in a professional manner and contact the appropriate party immediately. Offer refreshments and ensure they have everything they need until they are collected from reception.
* Ensure the reception area is in pristine condition at all times.
* Regularly check the meeting rooms adjoining reception to ensure they are clear, and tidy.
* Order and coordinate taxi cabs for visitors and staff.
* Order and coordinate couriers in the absence of the dispatch manager.
* Contribute to a positive working atmosphere through a sense of cooperation, clear communication, and teamwork.

Facilities Assistant

* To cover reception when unattended by colleague (early morning or early evening, depending on shift, and during lunch breaks and comfort breaks)
* Work closely with the facilities manager and dispatch/facilities assistant regarding planned visitors, on-going projects, building works etc.
* Miscellaneous administrative tasks
* Raise purchase orders, reconcile invoices quickly, allocating job numbers where appropriate and taking up any queries with the supplier
* Complete and file all relevant paperwork
* Build relationships with suppliers and ensure the company receives the benefit of competitive rates together with efficient and timely service
* Assist the facilities manager with general clearance and maintenance of the building
* Ordering, sorting and arranging delivery of fruit to all departments every week
* Carry out daily routine building checks reporting any damage, breakages, faults etc.
* Complete health & safety checks

Skills required:

* Professionalism and attention to detail
* Excellent telephone manner and ability to deal with enquiries confidently
* Great with people at all levels and enjoy meeting people
* 1-2 years working experience in relevant position
* Excellent computer and MS Office skills
* Ability to prioritise in an environment where demands change frequently.

If you haven’t heard from a consultant within 5 working days then please assume that your application has been unsuccessful on this occasion.

Good luck with your job search!
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Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.