Office Manager / Corporate Receptionist

This is a permanent role, based in the West End (1 minute walk from Oxford Street tube station). Hours are 9-6, Monday – Friday.

The work is varied and would include:

– handle all post (in and out – low volume),
– record meeting notes and weekly reports
– act as a buffer between myself and the staff
– help with writing up various tasks/ procedures
– allocating emails/tasks to the appropriate person
– stationery handling
– paying bills/smaller expenses handling
– handling premises queries and room bookings
– handling some of my personal admin
– organising my diary (business and personal)
– handling my email inbox (to answer simple queries and flag others for attention)
– maintain holiday rota
– handling petty cash, taking payments and producing invoices
– basic administration (ie entering details from the post into our database etc)
– formatting word documents
– scanning (low volume)
– updating tasks on internal database
– ad hoc project work
– scanning and filingThe work is varied and would include:

– handle all post (in and out – low volume),
– record meeting notes and weekly reports
– act as a buffer between CEO and the staff
– help with writing up various tasks/ procedures
– allocating emails/tasks to the appropriate person
– stationery handling
– paying bills/smaller expenses handling
– handling premises queries and room bookings
– handling some of personal admin
– organising diary (business and personal)
– handling my email inbox (to answer simple queries and flag others for attention)
– maintain holiday rota
– handling petty cash, taking payments and producing invoices
– basic administration (ie entering details from the post into our database etc)
– formatting word documents
– scanning (low volume)
– updating tasks on internal database
– ad hoc project work
– scanning and filing

The candidate needs to have/be:

– Professional phone manner
– Small company experience
– Financially literate (any financial/pensions/admin expletive would be ideal)
– Trustworthy, Organised and happy to take on responsibility
– A post school qualification
– Discreet, well organised and reliable
– Dynamic and able to adapt to change (the company is going through a growth phase)
– Happy to work individually or as part of a team
– Good IT skills (Microsoft)