Administrator

We are recruiting for an exceptional organisation with offices based in Egham, Colnbrook and London.

General purpose of role:

• Supporting the moves team with administrative and financial side of projects including supplier invoicing, crate management & project tracking via internal systems. Approximately 2-3 days a week
• Supporting the warehouse with financial side of various revenue streams and internal warehouse financials. Approximately 2-3 days a week
Key Accountabilities:
Colnbrook: (2 days)
• Liaising with operations regarding purchase orders and invoicing
• Updating internal records
• Processing projects through our internal ERP financial system
• Assisting with internal warehouse finances
• Cross checking internal information with internal system

Egham/London (3 days)
• Working within the moves team, supporting sales across multiple locations.
• Putting together quotes on bespoke quoting system
• Sending PO’s to suppliers and liaising with based on any queries
• Monitoring crates via statements and client liaison.
• Checking invoices and signing off against orders placed
• Creating, monitoring and closing out the project financials via our internal ERP system
• Updating resource figures for projects in system

JOB DESCRIPTION

Professional Skills & Experience:

Essential:
• Must have access to a car and be able to drive
• Comfortable and flexible with regard to working in different locations as agreed with Head of Logistics and Head of Moves
• Some financial experience working with accounts and accounting systems i.e. processing invoices, creating purchase order numbers etc.
• Good working knowledge of using Microsoft systems particularly Outlook and Excel.
• General administrative experience

Not Essential (but definitely a bonus):
• QuoteWorks (or similar quoting system)
• Experience of using an ERP program for managing financial accounting

Personal attributes:

• Driven, Self-starter, Proactive
• Organised with great attention to detail
• Outgoing, flexible, team person
• Ability to deal with suppliers and clients and solving problems
• Ability to find information and being persistent
• Ability to manage own time across the two different areas of responsibility
• Ability to learn new systems

Salary & Benefits:

• Annual salary: competitive & depending on experience
• Annual discretionary bonus
• Excellent benefits package (pension, PMI, life & disability insurance)
• Ancillary benefits: mobile, laptop, expenses account
• 25 days holiday per annum (including the period between Christmas and New Years) + bank holidays • 3 Charity Days per annum