Operations Manager / PA

Our client is actively looking to recruit an experienced Operations Manager / PA to join their small but busy team based in Lincoln. The ideal candidate will be someone with experience in overseeing resource allocation, dealing with all aspects of PA work and must have a strong competency with using Excel and Outlook.

Reporting to the CTO, you will have control of the planning and scheduling of work streams across the company, priority is given where necessary and that planning incorporates colleague holidays etc.
You will have an understanding of the sales accounting side of the business ensuring invoices to clients are raised in a timely manner. You will ensure that emails and enquiries are responded to correctly, ensuring that information is supplied to and received from stakeholders such as the payroll bureau and suppliers/customers.

You will be someone confident using and managing software tools such as Outlook to enhance how you work. You will be willing to learn new processes and will be given the opportunity to learn and develop your skills and interests.

Team Planning/Management;
– Organising meetings, assisting with diary management
– Assisting with prioritization for projects across the team
– Assisting with new starter inductions
– Managing and assisting with facilities and operations

PA/Administrative duties;
– Extensive diary management 
– Booking meetings internal and external 
– Assisting with project management/contracts/supporting operations projects
– Assisting with budgets and forecasting 
– Approving annual leave for team 
– Processing expenses and submitting payroll information monthly
– Invoicing clients as part of monthly tasks
– Helping reconcile incoming and outgoing payments
– Attending and documenting client meetings thoroughly

The ideal candidate must be self-motivated, confident and have an excellent eye for detail

Hours are approx. 25 per week with flexibility on days and times
Salary: £27,000 – £30,000(pro rata) dependent on experience