Project Coordinator

Salary: £36,000 per year

1. Summary Overview:

• The primary responsibility of the Project Coordinator (PCO) is the coordination of the project(s) and associated internal processes; this includes a variety of tasks, such as finance, scheduling, monitoring/maintaining operating systems and maintaining up to date records of events and providing general assistance to the Project Management Office (PMO) Team
• The PCO can serve as the project’s designated point of contact and a key individual to whom questions can be directed in a variety of places around the project. In addition, they have a role in overseeing the implementation of project decisions on a daily basis
• The PCO has responsibility to provide assistance to the PMO and Finance Team in delivery of Projects. On occasions they may have a need to act as the main point of contact for clients and suppliers
• You will be an articulate, tenacious & meticulous individual who is well organised with the drive & determination to help ‘get things done‘.

2. Key Duties & Responsibilities:

• Working closely with other colleagues including Project Managers & Field Engineers
• Assist PMO Team with governance of the structure, processes, procedures and performance objectives of the client(s)
• Meeting KPI’s through effective management of business processes
• Working with Local Authorities (LA) including notifying the LA’s of advanced works (permits/noticing) & monitoring through all stages
• Assisting in the scheduling of engineers in conjunction with the relevant Project Manager
• Identification of consumables and parts, placing of orders, orders tracking, co-ordination of deliveries to site
• Co-ordination and tracking of tools and test equipment between field staff
• Co-ordination and database administration of field supplied project documentation
• Reporting internally and to customers as relevant by project(s)
• Providing a point of contact to customers and engineering as required
• Financial and commercial support; signing of acceptance reports and invoicing against customer purchase orders, maintaining a log of invoicing completed and ongoing
• Assist Directors with bids/documentation as required
• General office support duties as part of a wider office team – answering incoming calls, mail deliveries, dispatch & administration duties etc.

3. Key Requirements & Experience:

• Previous experience of working within Telecoms or Utilities sector(s)
• Ability to read and interpret drawings and product information
• Good PC skills essential including Microsoft Office (Outlook, Word, Excel)
• Good telephone manner and experience of dealing with challenging situations/people/clients
• Good organisational skills and able to work logically & manage own time effectively
• Good timekeeping essential
• Understanding of working to deadlines and multiple projects.

4. Pay, Benefits & Location(s):

• Basic salary c. £36,000 p.a. (based on level of experience)
• A comprehensive employee benefits package
• Hybrid working … combined Office/Home/Field Based
• Ideally based in the Sheffield area.