PA to CEO
Full job description
JS Legal Recruitment Ltd
Salary: £32,400 – £37,200 per year
PA to CEO
Our client one of the leading law firms in Essex, LEXCEL accredited, Legal 500 recommended practice with 17 legal 500 recommended lawyers. Offering a full range of legal advice to business and individual clients, my client has a fantastic opportunity for an experienced PA Secretary to provide secretarial support to the CEO.
* Diary management, assessing priority of appointments and reallocation as necessary
* Manage arrangements for the Executive Committee and the Board of Directors, including production/distribution of agenda and papers
* Organisation and preparation of meetings; preparing agendas, pre-meeting briefings and meeting papers
* Assist COO with monthly financial reports
* Taking minutes during monthly EC meetings, TL and manager meetings to assist the COO
* Assist COO with expenditure forms
* Produce documents, briefing papers, reports and presentations
* Assist the COO in researching and following up with action on matters which fall within their responsibility – chasing responses, triggering follow-up action
* Organising monthly recurring networking lunches, inviting clients alongside liaising with external providers
* Screen calls, enquiries and requests, and deal with them when appropriate
* Implement and maintain office systems, including data management and filing
* Manage Facilities for the firm, monitoring and ordering supplies
* Arrange regular maintenance of equipment and internal systems
* Managing credit card process, keeping up to date records with the payroll team
* Meet and greet visitors at all levels of seniority
* Travel arrangements when necessary
* Ensure compliance with health and safety regulations
Skills
* Recent experience as a PA to a senior manager, ideally you will have worked within either a legal, banking or insurance environment
* Excellent written and verbal communication skills
* Excellent numerical skills
* Demonstrated experience of being in a position of trust, where confidentiality is essential
* Ability to multi-task, managing workloads effectively, and making decisions where appropriate on priorities
* Minute taking skills and other associated secretarial skills
* Experience of preparing reports, letters, formatting presentations, taking minutes and managing general admin tasks
* Ability to work autonomously and able to manage own workload
* Advanced IT skills, particularly in MS Excel and MS Wordenefits include:
Benefits
* 30 days Annual Leave per annum (including Bank Holidays) and an additional 3 days Annual Leave for the Christmas Closure
* A private health benefits scheme after qualifying period of 12 months
* Scottish Widows Pension Scheme after qualifying period of 3 Months
Contact Julie Sheridan at JS Legal Recruitment Ltd, quoting reference JSL2113 now your cv or call for a confidential discussion. For more information on other vacancies JS Legal recruitment Ltd are handling please apply.
All successful applications will be responded to within 7 working days. If you have not been contacted within this timescale your application has been unsuccessful on this occasion.
To apply for this job please visit definitejobs.co.uk.