PA to CEO, Beauty

Salary: £30,000 – £36,000 per year

Role Description

A very exciting opportunity has arisen for a Personal Assistant, to report directly into the CEO based in Central London and Brighton. The company also has two other offices in USA and Asia.

The chosen candidate will work closely with the CEO, as well as other team members to be part of their growth plans.

This position requires a versatile individual who is comfortable dealing with a wide range of administrative tasks simultaneously. The right candidate is someone who takes real pride in being supremely organized and efficient. They are looking for someone who enjoys working in a team but is equally comfortable taking on and completing tasks independently. As the company is growing fast, this role will be crucial to the CEO. The successful candidate will be someone who is comfortable within and busy and fast environment and the ability to balance multiple priorities in a rapidly changing environment.

Hours of work

Contractual hours are from 9.00am to 6pm Monday to Friday. However, it may be the case that in order to fulfil the duties of the role, different or additional hours may be necessary.

Occasional requirement to work at company events & on-site initiatives – outside of normal office hours.

Key Job Responsibilities

Business:

Managing calendar and scheduling tasks for the CEO
Working collaboratively with the CEO to make best use of time, always ensuring it aligns with key priorities and objectives
Developing a good understanding of business priorities, in order to support in setting agendas for weekly management meetings, taking minutes and actions at key meetings and ensuring follow up
Proactively assisting with document creation, filing and maintenance
Drafting variety of business communications
Supporting with a wide variety of external events (conferences)
Compiling complex travel itineraries and arranging travel and accommodation requirements
Daily morning catchups with CEO to determine day’s events
Inbox management and prioritisation
Responding to emails on CEO’s behalf when necessary
Extensive diary management using outlook & Proactively identify any changes needed in diary.
Resilient to last minute changes and react accordingly.Personal

Supporting all administrative needs and correspondence ( Bookkeeping, household administration – taking care of bills, insurance etc)
Overseeing schedule in comparison to children’s school schedules to avoid overlaps.
Liaison with management, accountants, financial advisors & lawyers when required.
Household purchases / returns and credit card / account reconciliations.
Liaison with Management of the household, personal finance, and property
Undertaking ad hoc personal errands
Assisting with event planning when required
Liaison with family members and other personal contacts
Making personal appointments (Doctors, School- etc)
Essential Skills Required

Extensive PA/ EA background – Beauty and Skincare sector preferable.
Touch typing (55 -80wpm)- Essential
Ability to travel nationally/internationally to meet business needs.
Experienced handling of executives, senior executives, VIP’s, personalities, celebrities, persons of social standing. – Highly Desirable
Excellent use and application of Microsoft Outlook, especially Calendar – EssentialBenefits and fun stuff!

Season Ticket Loan
Enhanced Maternity
Birthday Day Off
Friday Fun: Last Friday of the month, everyone has a half day
Discount & Perks: Neighborhood Card will offer you discount in participating shops, bars, restaurants and cafés in Central London

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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