HR and Operations Admin Assistant

Salary: £28,800 per year

HR and Operations Administration Assistant – Vertas Derbyshire Limited

Derbyshire

Salary: Up to £28,800per annum

37.5 hours per week, 52 weeks per year

Working hours between 8am – 5pm

About us:

Vertas is the fastest growing multi-services facilities management company in the UK. Our passion is putting our employees and customers at the heart of everything we do.

The Role:

We have an amazing opportunity for an HR and Operations Assistant to join our growing team in Derbyshire. This is a Joint Venture business with Derbyshire County Council, operated by Vertas Group Limited. The Joint Venture operate cleaning, caretaking and grounds services for around 600 sites and 1000 employees across Derbyshire.

Main Activities and Responsibilities:

To provide Operational and HR Administration support to the Senior Managers and HR Advisor.

* Support with the answering colleague and manager queries

* Support HR administration duties including change of contract, leavers, electronic filing, writing and sending letters etc

* Provide support on the administration, maintenance and reporting functionality, of the HR and Payroll System (ResourceLink) and Absence Management system

* Support the Recruitment Advisor with recruitment activity such as supporting/conducting interviews and assisting with administration as required

* Support the process of new starter induction training for newly appointed Colleagues (supporting the resources available within the operational team)

* Manage Personal Data, such as leaver personal files, in accordance with General Data Protection Regulations (GDPR) and internal process.

* Coordinate compliance site training requirements as detailed from the H&S training compliance data

* Coordinate and issue general communications

* Support Area managers with the contract renewal process

* Reconcile billing and purchase orders for third party suppliers – monthly

* Support finance colleagues with billing and debt related issues

* Be the initial point of contact for general enquires, ensuring these are dealt with and/or directed timely and as appropriate

* Support at Management meetings and produce reports and KPI stats as required

* Develop a thorough understanding and knowledge of Company systems and assist colleagues

* Produce mobilisation trackers for new Contracts

* Process orders for machinery/equipment

* Update asset lists (site related, IT related, fleet related)

* Maintain equipment/machinery repair logs

* Maintain records for PAT

* To undertake other duties and responsibilities as required

The HR and Operations Assistant will have:

* Previous experience in a similar role

* Excellent Client communications skills with the ability to present information clearly

* Highly organised and ability to prioritise workload using great time managenent

* Excellent verbal and written communication skills

* Proficient IT skills (including Microsoft software packages)

* Attention to detail and high standards of work and accuracy

Your Package:

* Salary dependent upon experience

* 23 days Annual Leave plus Bank Holidays

* Company pension scheme

* Staff high street discount scheme