Administration Assistant / Secretary

Our client based in Central London requires an experienced administration assistant to provide secretarial and administrative support within the company library as maternity cover immediately for 4-5 months. Reporting to the Head Librarian the main responsibilities would include:

– Dealing with all internal and external library correspondence, including filing and the typing of minutes
– Dealing with telephone and written enquiries
– Co-ordinating appointments for staff and visitors
– Invoicing, receipts, sending out of publications
– Monitoring library budgets, preparation of cheque requests and monthly cash box summaries
– Inputting of book and pamphlet titles into library database and updating the Library`s web pages
– Chase up outstanding loans from Library
– Maintaining address files of designers and library users;
– Assist the librarian in the preparation of material for publication and maintaining subscriptions and mailing lists
– Administrative support for the librarian in his other responsibilities

The ideal candidate should be used to dealing with people at every level both within and outside the organisation and must have a good attention to detail and strong general IT skills.