Billing & Office Administrator – Microsoft Excel

Our client, a Telecommunications Company based in Slough is looking for a Billing & Office Administrator to join their team. Main responsibilities for the position will be but not limited to managing day to day administrative tasks for the company including Invoicing, Fleet Management, Office Management, Phone & IT Management and providing administrative support to senior management.

Duties and Responsibilities
• Create, validate and send invoices to customers using Salesforce
• Cross-reference and store Customer/Supplier invoices and Customer/Supplier Purchase Orders using Salesforce
• Produce Management reports for Senior Management
• Create and issue Purchase Orders to Suppliers
• Assume receptionist duties, greet customers and suppliers and refer them to appropriate staff members, answer phone, route/block calls, and take messages.
• Assist Senior Management with administrative duties including diary management and setting up meetings.
• Distribute incoming post. Take outgoing post to post office. Arrange courier shipments.
• Maintain office, kitchen and meeting rooms areas keeping them clean and free from clutter
• Coordinate travel and hotel for staff, as requested
• Order office and kitchen supplies and monitor inventory.
• Maintain vehicle maintenance log book and tax disc/MOT scheduler
• Maintain Company Asset Tracker Database
• Update & maintain all standard document templates for our client’s Products and Services including Development, Distribution and version control and Policing correct usage

Capabilities
• Friendly and confident manner
• Expertise in Microsoft Excel, Salesforce, SAGE
• High Attention to detail
• Excellent written and spoken English
• A second language (particularly French) would be a distinct advantage
• Good organisation skills

Applicants interested in a part-time role (4 hours per day, 5 days per week) will also be considered.