Office Supervisor (Part Time)

Salary: £26,000 per year

Job Title: Office Supervisor (part time)

Location: Worksop

Hours: 18 hours per week (must include Monday and Wednesday)

Salary: £26,000 per year

Main purpose of the role

• To lead on all Human Resources aspects of the business
• To support the Assistant Director with policy development & review
• To support the Assistant Director to manage the company website and customer portals
• To support the Accounts manager with invoicing
• To lead on internal governance systems
• General office management

Main duties

Human Resources

– Maintain the annual training matrix and liaise with the assistant director to plan, source and book training.

– Support the assistant director with appraisals and reviews

– Take the lead role in liaising with purchased HR services and where necessary be involved in informal investigations, disciplinary procedures etc ensuring statutory requirements and HR advice are met.

– Take the lead in staff recruitment ensuring all statutory guidance regarding contracts and right to work checks are applied. Ensure all inductions and personnel records are maintained.

– Maintain accurate holiday and sickness absence records and support the Assistant Director to manage absences.

– Organise annual occupational health assessments from the purchased services.

– Review human resource policies and procedures on a planned basis

– Be a point of contact for all staff seeking advice or well being support

Policy development and review

1. Support the Assistant Director to review internal policy and procedures taking advice from the purchased HR services as appropriate
2. Support with the development of new policies as required

Company website and customer portals

1. Update the customer accessible section of the website on a monthly basis to ensure all relevant information is correct
2. Liaise with the assistant director to provide a regular news item on the company website
3. Update the relevant customer portals to ensure they have accurate information required.

Support the Accounts Manager

1. Support the Accounts Manager to undertake invoicing on Sage as required to ensure customers are invoiced as soon as possible
2. Support the Accounts Manager to obtain purchase orders to support invoicing
3. Support the Accounts Manager to maintain accurate invoicing spreadsheets

Internal Governance systems

1. Oversee the internal auditing processes, undertaking specific audits where relevant and monitoring the implementation of action plans
2. Drive the completion of the annual Avetta accreditation process to ensure we remain compliant
3. Support the Service Manager and Assistant Director to maintain contractor records of training, insurance and inductions
4. Support the Operations Manager to maintain customer compliance portals
5. Support with the development of the corporate action plan and monitoring progress
6. Maintain complaints, accident and incident records, support investigation where appropriate and monitor signing off of actions

General office management

• Manage office emails
• Oversee office, kitchen and cleaning supplies
• Undertake general admin duties