Personal Assistant

Personal Assistant / PA to the Directors – Central Support – Birmingham office
Immediate start
Full Time – Permanent -£22,000+ dependent on experience
Monday – Friday 9am – 5pm

We are excited to be working with our client based in Birmingham to support them in looking for an experienced personal assistant to support the firm’s Directors and CEO’s who lead the Central Support group in Marketing, Operations, Finance and Human Resources. The role will be located in the Birmingham office.

The purpose of the role as personal assistant is to provide a full administrative and personal assistant, project support to the Director team in the Birmingham office.

Your key duties will be:

* Producing documents, admin support, briefing papers, reports and presentations;
* Drafting letters and documents to ensure smooth running of Director team activity,
representing the Directors, as needed, in dealing with stakeholders across the firm;
* Organising and attending meetings and ensuring the team is well prepared for meetings;
* Creating reports to ensure consistency of style, format and layout;
* Researching and providing key information for use by the Directors and carrying out analysis as requested;
* The effective management of the Directors’ schedules;
* Acting as a ‘go to’ person to support the communication flow between and to the Director team;
* Representing the Directors in dealing with clients, potential recruits and suppliers;
* To work on specific projects across the firm as required by the Directors.

Person specification – skill and capabilities required:

* Strong communication skills both written and oral strong administration;
* Confidence to liaise with a wide range of stakeholders to get things done;
* Flexible approach; ability to juggle conflicting priorities and demands;
* Confidence to work independently, on own initiative and in a time pressurised environment;
* Robust, proactive, hardworking, strong attention to detail and highly organised;
* Proven ability to work in a highly confidential manner;
* Ability to adapt quickly to changing demands whilst maintaining professional manner as the face of the Director team;
* Demonstration of excellent administrative, word processing and IT skills with a focus on Excel and Power Point;
* At least six months experience of similar role.

Your role as personal assistant will be based in Birmingham city centre, and there will be a need to be flexible around travel to the firm’s other offices, and to work extra hours at short notice is essential due to the nature of the role. Where necessary, our client will provide either formal or on-the-job training.
Key words – Admin, Personal Assistant, Birmingham, PA, office