Workplace Assistant

Workplace Assistant – 1 year FTC London Up to £33,600 My client, a leading London law firm are looking for an experienced Workplace Assistant to join their team. Summary of role Department-Based Floor Support Work from within the department, providing immediate, on-floor support for all daily operational administrative requests. Handle reprographics and digital tasks including: Printing Scanning Photocopying Data Room creation E-bundle creation ShareFile preparation Stationery & Print Area Maintenance Monitor and replenish stationery levels in departmental and shared stationery cupboards. Assist colleagues in locating specialist or less common stationery items. Keep printers fully stocked (paper, toner, staples) and operational to avoid downtime during urgent work. Report issues with equipment when encountered and highlight ongoing or repeat problems which are having a negative impact on efficient service delivery capabilities. Post & Mail Management Incoming and Outgoing Post Complete the incoming and outgoing post processes as required, ensuring items are handled promptly, accurately and in line with firm procedures. Courier Management Process same-day, wait-and-return, multi-drop, UK overnight and international courier requests. Prepare packages for courier collection and ensure correct labelling and documentation. Support Fee Earners and PAs in selecting the appropriate courier service for urgency and destination. Tracking & Handover Scan incoming courier items and deliver or place in departmental Working Paper Boxes. Maintain accurate electronic updates in the workflow system as required. File Handling & Matter Administration Prepare, update and maintain physical files as requested by legal teams. Support fee earners with matter organisation, tidying, and file-related admin. Assist with the matter closing process in accordance with firm procedures and pass completed bundles to the records management function where needed. Workspace & Environment Support Keep departmental print hubs, collaboration spaces and filing areas tidy, stocked and ready for use. Support light workspace tasks such as moving items, replenishing supplies or resetting shared areas. Maintain high standards of presentation in all workplace zones. Workplace Services Support (Flexible

Duties ) As part of the wider Workplace Services function,

the role may be required to support: Reception cover (visitor management, telephone handling, service desk support). Meeting room setup, stationery replenishment, and general office housekeeping. Mailroom and package handling activities. Ad-hoc administrative or operational tasks during peak periods, staff absence, or firm events. The Workplace Service Manager in day-to-day general facilities tasks, including but not limited to reactive maintenance reporting and external contractor supervision. The records management function in the carrying out of service delivery processes and procedures when required. Apply today for immediate consideration!