Training Administrator (Part Time)

Training Administrator (Part Time, Maternity Cover)

The Royal Society for the Prevention of Accidents is the country’s leading safety charity, with a mission to save lives and reduce injuries. They have been at the heart of accident prevention in the UK and around the world for more than 90 years and their work encompass safety in the home, on the road, at work and during leisure activities, and the promotion of safety education for children and young people.

Position: Workplace Training and Development Officer
Location: Edinburgh, Scotland
Role type: Part Time – 21 hours per week, Maternity Cover – 9 to 12 months
Salary: £26,000per year (£15,000 FTE)

ROLE:
They are seeking an experienced Training Administrator to support open and in-company training operations and to develop and maintain RoSPA’s Occupational Health and Safety training/consultancy portfolio.

RESPONSIBILITIES:
a) Ensure all delegate bookings for open training courses are processed to approved procedures, to prepare and issue joining instructions to delegates. To issue RoSPA certificates for both open and in-company training courses.
b) To ensure that all incoming telebusiness calls are dealt with in a timely and professional manner in line with pre-agreed departmental procedures.
c) Establish and maintain accurate training and consultancy client files, including maintenance of registers, for open and in-company courses, and to provide clients with general information on RoSPA’s training portfolio.
d) Schedule Trainers I Consultants time in liaison with training manager and to RoSPA guidance for open and in-company training courses.
e) Ensure the availability of all resources required to meet RoSPA’s commitments to its clients including raising and processing purchase orders for goods and services in accordance with approved procedures.
f) Work with and effectively motive the Telebusiness Delivery and Administration Co-ordinator to achieve sales targets and to ensure open and in-company courses run at agreed budget levels.
g) Provide accurate and timely management and financial information covering the performance of training & consultancy; ensure quality procedures are maintained.
h) Ensure the effective administration of all examinations/assignments (both internal exams and externally certificated courses NEBOSH, IOSH & BTEC), including the progressing of all marking/moderation and the maintenance of accurate records for both open and in-company courses.
i) Assist with the establishment and maintenance of RoSPA standards in relation to training and consultancy services across the Society.
j) Provide support and assistance to facilitate the identification and development of new products as one component of the project team.
k) Maintain and enhance personal technical knowledge so as to support the job purpose.
l) Deputise for Training Manager as required.

ESSENTIAL SKILLS / EXPERIENCE:
a) GCSE or equivalent, English and Mathematics.
b) Understanding of quality standards and their application.
c) Ability to work with the minimum of supervision.
d) Computer literate: Word processing skills.
e) Knowledge of Access Database or similar and of accounting databases,
f) The ability to communicate effectively both internally and externally.
g) Excellent telephone manner.
h) Good memory, accuracy, judgement and initiative.
i) Good organisational/time management skills.

DESIRABLE SKILLS / EXPERIENCE:
a) HNC in Administration.
b) Knowledge of Word 6,0.
c) Experience in data-entry into databases.
d) Knowledge of spreadsheets such as Excel 5.0.

You may have experience of the following: Training Administrator, Administration, NEBOSH, IOSH, Training Coordinator, Accounts Assistant, Finance Administrator, Admin Executive etc.

This vacancy is being advertised by Easy Web Recruitment, the UK’s leading Online Recruitment Agency. The services advertised by Easy Web Recruitment are those of an employment agency. No terminology in this advert is intended to discriminate on the grounds of age, and we confirm that we will gladly accept applications from persons of any age for this role.