Temp Estate Accountant

Estate Accountant
The position of Estate Accountant has considerable variety and necessitates a range of skills including, discretion, interpersonal and administrative. Our client takes a pragmatic approach and always look to solve problems in the quickest and fairest way possible.

Job Specification:

General
To be proficient with Yardi Propware, Voyager and all Microsoft applications
To be proficient with Let MC
To be proficient in extracting accounting reports from Yardi Propware and Voyager
To be familiar with leases relating to the developments managed
To ensure that all current communication, whether by e-mail or paper, is stored in the correct area
To respond to all incoming issues the same day even if a resolution cannot be found.
To ensure that agendas are provided for meetings attended in line with KPI’s and that minutes are
taken, written up and made available in line with KPI’s
To ensure that all paperwork more than two years old is archived (providing it is not needed)
To be prepared to answer the phones in line with KPI’s
To be prepared to help others in the office (even if it is their filing) as workloads fluctuate
To diarise any work which needs regular attention in outlook and follow up accordingly
To ensure outlook calendars are kept up to date with all meetings and appointments
To be proficient with the relevant internal training guide and refer to as often as required
To adhere to and meet Key Performance Indicators (KPIs)

Role Specific:

New Properties
To liaise with previous managing agent (if applicable) and client to obtain information in order to set
up the new property
To set up a property including implementing opening balances, unpaid debtors and creditors, bank
balances and any other items necessary.
To read the lease and establish any demand and year end dates and ensure this information is updated
on the Master Information Document & Properties Managed.
To be familiar with the management agreement for each property, any savings, rates and agreements.
To be proficient with Yardi Propware, Voyager and all Microsoft applications
To be proficient in extracting accounting reports from Yardi Propware and Voyager

Weekly
To enter purchase ledger invoices onto system

Monthly
To reconcile sub bank accounts on a monthly basis
To check the coding of invoices for the previous month and re-allocate as necessary

Quarterly
To administer quarterly payments of ground rent, insurance, etc. to landlords where required
To review actual expenditure and prepare a variance report on an accruals basis in line with company

SLA’s
To note actual bank balance for Quarterly reporting
To bill any void charges to the developer

Year End/ Annual
To prepare year end pack including Trial Balance, Expenditure to Date, Debtors and Creditors
listings
To identify any accruals and prepayments
To review opening balances and reconcile to previous set of accounts
To Investigate any suspense items on the trial balance
To ensure that all debtors and creditors listings agree to the trial balance
To collate invoices and ensure items are not missing
To prepare all of the above and ensure information is with the auditors within 6 weeks of the year
end.
To promptly investigate and respond to any account queries that may arise from the preparation of
the draft accounts.
To enter all journal identified
To enter al accruals and pre-payments identified
To submit the draft accounts to client for approval and to answer any queries they may have
To raising balancing charges and issue accounts to leaseholders
To complete the above within 3 months of the year end.
To provide support to Estate Managers in the preparation of the service charge budget for each
financial year

Raising Demands
To raise annual insurance charges as per calculations when not billed through the Service Charge

Ad – Hoc
To raise one-off tenant demands as and when required
To prepare financial reports at the request of the client and any subsequent Ad-Hoc billing
To follow the company procedures with regard to Ad- Hoc billing
Preparing closing reports, closing trial balance, bank reconciliation and answering any queries that
may rise from the new agent when handing a property over.

General
To have a working knowledge of Double Entry Book Keeping
To have a working knowledge of Trial Balances, what this shows and the implications of the same
To have an understanding of balance sheets and be able to deal with any suspense items arising on
the balance sheet
To understand multi-schedule budgeting
To analyse set up information and preparing and implementing an opening trial balance
To assist in tenant/client/internal queries relating to the service charge budget, insurance and ground
rents in line with company SLA’s
To prepare arrears reports and bank balances for two weekly team meetings

If you think you have the required experience in service charge and client accounting and are keen to hear more about the role please send your cv in to us or call the property management team for further information.

Cherrypickpeople Vacancy – Ref MS1007