Team Secretary

The role

Potensis are a leading specialist construction and property recruiter, based near London Bridge. Due to the success and expansion of the business, there is a requirement for a Team Secretary to join the current Administration team. This is a vital role within the business, providing support to the sales and commercial teams.

Main responsibilities

Send and receive e-mails, faxes and mail on behalf of the sales and commercial teams
Answer incoming telephone calls, forwarding calls the appropriate person
Format candidate’s CV’s accurately and in a timely manner
Production of CV and management packs for the sales teams
Processing interview confirmations via email for the sales teams
Organising travel arrangements for members of staff where appropriate
Petty cash handling and record keeping in line with agreed procedures
Collation and distribution of consultant statistics
Support the Senior Administrator with PA duties including the booking of restaurants, purchasing items and arranging meetings
Ad-Hoc duties for Directors as required
skills, knowledge, qualifications and experience

Conscientious with excellent attention to detail.
Excellent written and verbal communication skills, including the ability to work with senior members of the business
Ability to organise own time and work using initiative
Proficient in Microsoft Office.
Calm and professional approach
Commitment to delivering consistently high levels of customer service
Overall, you must be an excellent communicator, possess a target-orientated attitude, and enjoy working as part of a small but busy team. This role offers the potential for career progression within the Admin team.