Team Assistant

Office Angels are currently recruiting for an experienced Team Assistant to work within a prestige property company. The role is to provide secretarial and administrative support to the Director of Property and the Facilities Management Team.

Key roles and responsibilities:

-Manage telephone, voicemail, out of office and email messages for the team when they are not available, responding or redirecting as necessary.
-Manage team members’ diaries and Outlook calendars. Organise various internal and external meetings, including room bookings, refreshments & IT equipment.
-Prepare and maintain various reports and databases.
-Preparation of correspondence/mail merges with Customers and other legal documentation.
– Copy typing to include general correspondence, template documents, reports, minutes and presentations. Create and maintain spreadsheets, manipulating data to ensure the efficient preparation of graphs, reports or other media as required. Complying with the strict corporate standards and professional presentation.
-Efficiently assist and support the Director with all leasehold and enfranchisement administration, correspondence, filing and spread sheet maintenance, including producing various reports all in strict accordance with corporate procedures.
-Competently input and maintain data on the client’s Planned Preventative Maintenance (PPM) database on the Helpdesk system, ensuring a high level of accuracy and attention to detail as a matter of priority.
-Politely and professionally liaise with Customers, consultants and contractors, in arranging property inspections and various attendance.
Coordinate and manage hospitality, expenses and conference calls for the team, as required.
-Proactively update and maintain the contractor portal page on the Estate’s website.
-Proactively assist and manage the team’s IT queries/issues, to include liaison with an external IT provider.
-Distribute documentation internally and externally, electronically or hard copy. Delegate large jobs to alternative sources.

The ideal candidate:
-Experience of the office environment, procedures and good practice.
-Proactive and pragmatic approach with excellent team working ethos.
-Ability to work under pressure, manage workload, urgent requests and all deadlines.
-Highly organised, efficient, positive ‘can do’ attitude.
-Typing speed of a minimum of 50 wpm.
-Experience in producing mail merges, correspondence, documents, presentations, working with spread sheets and databases. Comply with the strict corporate standards and professional presentation at all times.

If this sounds like the perfect role for you then!

Office Angels are an equal opportunities employer

Office Angels are an Employment Business

Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.

If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.

Office Angels Oxford Circus branch look after roles in the following locations and all areas in between: Oxford Circus, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.