Site Administrator / Document Controller

Job Title: Site Administrator/Document Controller
Location: Blackhillock, Scotland, AB55
Rate/Salary: £26,000 – £28,800per year(annual salary of equivalent)
Duration: 18 month contract
Residency: UK

The Company:
Our client is a leader in power and automation technologies that enable utility and industry customers to improve performance while lowering environmental impact. They operate in around 100 countries employing over 145,000 people.

The Role:
The Site Administrator& Document Controller is, together with the project team, responsible for successful execution/delivery of assigned project. Further, the Site Administration
Assistant & Document Controller shall ensure that there are consistent administrative procedures within the project team.

Main Accountabilities
Site Administration
· Responsible for the administrative procedures within the project team at site
· Assist the Site Manager and Project Team in various administrative matters concerning the project
· Dealing with minutes during internal site meetings.
· Follow up action points within the site team.
· Coordinate “Task Management” with the site team
· Handle Movement-Sheets are completed by staff
· Facilitate expenses and timesheets
· Deal with goods received notes
· Manage office consumables and hardware assistance, i.e. Printer Servicing
· Site ordering of from call off orders in accordance with the process

Document Control
· Deal with documentation control for projects/contractual requirements ensuring documents are distributed accordingly
· Monitor and manage the document flow (review, approval, filing and transmittal)
· Be able to interface with the client and all disciplines whether internal or external companies, suppliers, designers and unitary bodies.
· Follow all designated work flow procedures and add value by introducing new consulted procedures.
· Must offer flexible approach to work tasks and in accordance with strict tender timescales.
· Check aspects of the document including grammar, spelling and layout of text, responsible for graphical design of presentations and diagrams

Role interactions:-
· Project Managers.
· Site management team.
· Document Controllers
· Procurement/Logistics
· Project Controller.
· Quality HSE – SHES Advisor, Quality Engineer
· Suppliers
· Subcontractors

Essential Skills / Qualifications:
Experience in preparation and presentation of Minutes of meetings
· Strong computer literacy – Microsoft Office applications.
· Excellent interpersonal and communications skills
· Administrator experience
· Having good attention for details and quality of tasks
· Excellent skills in reading and writing English
· Able to quickly adapt to the project and Operation department needs
· Coordinate multiple tasks
· Team player
· Open minded