Senior Administrator

Salary: £36,000 – £42,000 per year

A highly successful company require a competent co-ordinator who is able to independently undertake meeting scheduling and liaison with relevant stakeholders.

Senior Administrator – About The Role

To support the CEO and Business Services Team to deliver a high-quality service to their Stakeholders including responsibility for the scheduling, co-ordination and servicing of meetings, Executive team and Stakeholders meetings and maintenance of an efficient and effective filing system, administrative duties and monitoring/reporting tasks. Key duties include:

• Meeting scheduling, co-ordination and servicing i.e. from scheduling through to meeting room set-up/cleardown, managing confirmations, apologies
• Scheduling and co-ordination of Executive team and Stakeholder meetings
• Managing meeting paper process, including collation of meeting pack, ensuring papers are redacted as needed and circulated to the correct audience, uploading to the system and completion of any agreed archiving processes
• Preparing templates for minutes as required for meetings
• Managing the filing process for meeting packs and minutes
• Maintaining an efficient filing system 
• Maintaining the Information documents and attendance records
• Preparing Annual Reports 
• Undertake daily check and maintenance of mailbox
• Maintaining calendar entries, monitoring and circulating as required
• Issuing and monitoring on/off boarding instructions
• Updating process notes as and when required
• Weekly check of the website and circulating new information to the Business Services department
• Regular search of press releases relevant to the Business and circulating articles to the Business Services department

To be successful the Senior Administrator will:

• Be a highly organised individual with a high degree of accuracy, attention to detail and the ability to effectively prioritise and efficiently manage their workload to provide support and excellent customer service to key Stakeholders.

• A proactive administrator providing a range of key support services to the wider team. 
• Expert knowledge of Outlook, good MS Office tools skills and attention to detail for consistency
• Excellent verbal and written communication skills and able to communicate effectively with a range of Stakeholders
• Able to adjust approach to work with a wide variety of Stakeholders 
• Able to manage personal workload and work independently and proactively 

Senior Administrator – Benefits

25 days holiday

Free parking

Contributory Pension plan

Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful.

Refer a friend

If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £150 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)