Secretary – Patent / Trade Mark

My client who is a leading UK-based firm of patent and trade mark attorneys has a need for a dedicated secretarial resource on a full time basis to provide an efficient, organised, reliable and flexible support service to one attorney. The successful candidate will be someone who is happy to work autonomously, looking for an interesting variety of work, is helpful, eager to learn and willing to take on extra responsibility.

ROLE REQUIREMENTS:
*The ability to work autonomously on various formalities relating to the trade mark registration process
*Advance knowledge of Word (track changes), Excel, Outlook, and Internet Explorer (searching, making/amending reservations etc)
*A high level of accuracy is required with good typing speed in copy and audio, preferably 55-60 wpm; emphasis on accuracy
*A ‘can do’ attitude, willingness to learn and expand knowledge and skills within the role, approachability, flexibility as to hours and the role itself, a practical/common sense approach
Ability to build and maintain constructive relationships with individuals at different levels of seniority
*Proven ability to work effectively both as a team player and independently with initiative
*Ability to stay calm in often demanding situations and work well under pressure
*Exceptional organisational skills

ROLE RESPONSIBILITIES
*Audio and copy typing of legal documents to include, letters, reports, forms etc.
*Monitoring of Outlook calendars
*Preparation of standard letters and documentation for approval by fee earner
*Acting as a point of contact for internal questions and telephone calls ensuring accurate messages are taken
*Preparation and handling of all ancillary documentation as necessary (i.e. filing, faxing, photocopying and scanning)
*Monitoring deadline files and liaising with the fee earner to ensure appropriate action is taken
*Monitoring emails, post and preparing basic email responses in the absence of your fee earner, ensuring urgent correspondence is forwarded on to an attorney in their absence
*Arranging UK travel and dealing with associated expense claims on behalf of the fee earner
*Charging to include: Preparation of charge sheets, billing narratives, general monitoring of fee earner’s Work in Progress (WIP), preparation of billing paperwork including billing narratives and updating various schedules on a daily basis
*Additional ad-hoc responsibilities as and when necessary i.e. opening new files
*Covering reception as and when required

Experience of working with Trade Marks would be advantageous

In return you will be offered a competitive salary, 23 days holiday pa plus bank holidays, free on site parking, flexible benefits package, life insurance, pension scheme and much more…

If you feel you have the relevant experience and skills required please submit your CV asap.

Due to the high volume of applications we are unable to respond to everyone. Therefore if you do not receive a response within 5 days please assume you have been unsuccessful.

Office Angels is an equal opportunities employer.

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.