Reprographics Officer & Administrative Assistant

Our client, a college based in the local area, are looking for a Reprographics Officer & Administrative Assistant to join their team on a temporary basis. The ideal candidate will be responsible for meeting the bulk photocopying needs of the college and providing administrative support when required.

They are looking for a self-motivated, flexible individual to run the reprographics department and provide administrative support as required. The candidate will have a creative mind, be able to work independently, managing their own workload to meet the 5-hour turnaround of service level agreement that is has with other departments.

Previous experience of working with resources in a reprographics department would be desirable, but the ability to produce simple word documents and communicate using email is essential.

You will have many responsibilities including:

* To carry out daily photocopying requests from staff

* To carry out the bulk photocopying needs

* To produce in-house publications, document and reports and bind documents (spiral/glue) as requested.

* To produce laminated copies as requested.

* To creatively produce a document as requested using the resources available.

* To maintain the paper supply for the whole school, ensuring departments are charged correctly and ordering when necessary.

* To maintain printer supplies for the whole school

* To do total readings on the photocopiers in the school and calculate the amount to be charged to each department.

* To ensure the photocopiers are properly maintained and arrange for visits from engineers when they need repairing or when a service is due.

* To assist in the invigilation of both external and internal examinations.

* Assist in whole school mailings.

* Any other administrative duties as requested by the HR Manager.

Extra duties:

Parents’ Evening Liaising with Heads of Year as to what staff are to be present

Ensuring all staff have appropriate name places.

Presentation Prepare certificates for students / programmes for the evening

Evenings

Manage Resources To manage the booking of ICT rooms and other resources that are kept in the Reprographics Room

Primary School To provide support to the Reprographics provision in the Primary School

Experience and Qualifications Required

A good general education to at least GCSE standard or equivalent.

Good word-processing experience.

Sound office experience.

of working in a college environment is desirable but not essential.

Experience of working with reprographics equipment is desirable but not essential.

Excellent inter-personal skills

An excellent telephone manner

Simple IT skills using Microsoft Windows (Word 2000, Excel, Powerpoint etc)

Knowledge of the SIMS computer system (school based) is desirable but not essential as training will be given.

Have knowledge of reprographic equipment.

Ability to work to tight deadlines.

Ability to work independently using own initiative.

Ability to communicate with senior management, parents, governors etc.

Ability to work as part of a team.

Ability to have a flexible and enthusiastic approach to your work.

Ability to rearrange and use creativity to produce the desired document.

Does this sound like your ideal role? The please APPLY TODAY! Please note that if you do not have a response within 5-7 days then unfortunately in this instance you were unsuccessful. Good Luck in your job search.

Office Angels is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.