Regional FM

Requirement for a Regional Facilities Manager for multiple sites mainly based in Edinburgh for a leading Managing Agent. Paying between £36,000 – £48,000 inc car allowance

A leading provider of Property Real Estate services has an exciting immediate opportunity for a Regional Facilities Manager to join their expanding FM team

Responsibilities

·To develop and maintain a positive image of the building in its location

·To be responsible for the drafting, control and reporting of service charge budget and expenditure for the site(s)

·To tender and place contracts for services relating to the site(s)

·To monitor all activities relating to the site(s), reporting and taking action as appropriate

·Regular inspections of the building fabric

·To work with key stakeholders and external consultants in ensuring a maintenance and repair programme is in place

·To compile and maintain records relating to the site(s); e.g. asset register, plans, plant testing, etc., taking any action which may be required

·To liaise with tenants and deal with any operational queries they might have

·To attend tenants’ meetings with the surveying team

·To be responsible for Health and Safety compliance on site, and the maintenance of records and the Erisk system

·To be responsible for Environmental management on site, in compliance with client policies

·To organise fire and other safety evacuations and produce an emergency plan

·To liaise with local authorities as appropriate

·To proactively manage risk and deal with insurance issues on site

·To ensure the property achieves the KPIs set by the client, in conjunction with other stakeholders

·To manage major work programmes on site, acting as the liaison point for all parties involved

·To produce regular reports to operational team as required

·Ensure procurement is carried out in line with company policy.

·Any other duties as directed by your Line Manager

Key Skills / Knowledge:

·Constantly updating knowledge of legislation relating to property management

·Able to build and maintain client relationships

·Able to build and maintain tenant/customer relationships

·Able to build and maintain supplier relationships

·Apply the principles of service charge management to ensure compliance with all regulatory and procedural requirements

·Understand the operation of VAT and banking

·Be able to specify services, tender contracts and select service providers

·Understand how property is constructed and how plant works

·Know and be able to apply legislation and policies relating to Health and Safety

·Know and be able to apply legislation and policies relating to Environmental protection

·Understand insurance relating to buildings and the FSA regulations

·Understand the law relating to TUPE

·Understand and apply all procedures relating to work activities

·Able to use IT software such as Word, Excel, and databases

·Understand and use industry specific IT applications

·Able to contribute to team’s business plan

·Able to delegate, supervise and develop junior team members

·Able to work as part of a team, supporting other team members and recognising the work of others

·Build and maintain relationships with other parts of the wider team