Receptionist (Afternoons)

Our client is currently recruiting for a part time Receptionist (Afternoons) on a contract basis in Aberdeen.

The key responsibilities of this role are, but are not limited to:
Visitor Meet and Greet.
Switchboard Operation (Mitel).
Ensuring Reception is immaculate at all times.
Meeting Room Diary Management.
Catering for meetings.
Booking couriers/taxis & updating the internal documentation.
Collation/distribution of incoming faxes, mail and deliveries.
Franking outgoing mail.
Invoice Reconciliation.
Photocopying and copy-typing as required.
Accommodation Bookings.
Liaising with travel agent regarding flights, accommodation and car hire for staff and contractors in the UK and overseas.
Managing internal staff lists (telephone/staff whereabouts).
Supporting the Office Manager with administration as requested.

Competencies required for job:
Well Presented.
Professional approach.
Eye for Detail / Accuracy.
The ability to stay calm under pressure.
Reliability.
Flexibility.
Proactive in improving Reception efficiency.
Ability to multi-task with good Time and workflow management.
Determination and capacity for hard work.
Committed to the role long term.
Confidentiality.
Security Conscious.
Good written and spoken communications skills.
Be discreet and tactful.
A good memory for faces.
Efficient and well organised.
Self-motivated and able to use initiative.
Confident using computer software and office equipment.