Receptionist / Administrator

Our Winnersh based client is seeking an experienced Receptionist / Administrator to join their team on a temporary basis to cover holiday from Monday 11th April to Wednesday 20th April 2016.

Duties will include:

* Answering the phone and taking accurate messages
* Maintaining an organized and efficient front desk/reception area
* Meeting and greeting visitors – showing people into meeting rooms and offering refreshments
* Issuing staff and visitor access badges, deleting badges and reinstating badges when needed
* Responsible for monitoring, ordering and re-stocking of office stationery and supplies
* Responsible for monitoring, ordering and re-stocking of general office consumables
* Organising the booking of outside catering for internal events and training as required
* Raising Purchase Orders
* Co-ordinate and book all travel, arrange visas and accommodation as required by the UK, Ireland & Nordic teams
* Arrange logistics for internal EMEA meetings, including booking hotel accommodation, flights and taxis
* Screen phone calls and enquiries and handle them as appropriate

Person specification:

* Previous reception and administration experience
* Strong interpersonal and communication skills, a team player
* Highly competent in Microsoft Word, Excel, PowerPoint and Outlook
* Highly organised
* Ability to work with minimal guidance and supervision
* Demonstrates flexibility and resilience
* Exercises confidentiality, discretion and personal sensitively in all aspects
* 5 GCSEs or equivalent