Project Assistant – 1 Year Contract

Our client, a leading Design and Build organisation based at East Midlands Airport, is seeking a Project Assistant for a 1 year contract.

• To support the Project Team in the day to day management of Contracts and Projects; the organisation of appointments and meetings; and the relevant administration and preparation of Contract Documents, composition and filing of letters, General office admin and Personal Assistant.

• The Project Assistant will be located in the same area as the Project Team so as to ensure seamless integration into the day to day management of the project. This will be at East Midlands Airport in the project office, from time to time travel to their Lutterworth office may be required.

• The ability to maintain discretion and regard all information as confidential are paramount to the successful application of the duties of the Project Assistant.

Core Activities and Accountabilities
• Organising inbound correspondence and communications including distribution and filing.
• Ensuring that critical dates are registered and met for documents of importance.
• Uploading and downloading documentation from Mezzoteam and SharePoint as necessary to support the Project Team, including the management of information on the site server, including printing of drawings and documentation as requested by members of the site team.
• Collating and reporting of problems regarding quality, timing, Corrective Actions as and when instructed by the Site Team.
• Attending meetings when requested and ensuring that all minutes are accurately recorded and issued in a timely fashion.
• Conduct and record results of regular quality audits in accordance with documented QA procedures, including the assisting of the Project team in such activities when requested.
• General Management and Admin of offices including hygiene and refreshments.
• Preparation of scheduled meetings including necessary notes and information.
• Compilation and preparation of both Tender and Contracts including supporting documentation.
• Managing distribution of all information and documentation including storage and administration.
• Monitoring compliance with operational procedures by compiling regular reports on Sub Contractors for review by the Health & Safety Director / Project Director.
• Monitoring and assisting in compliance with relevant H&S regulations and the compilation of necessary As built documents for approval by the Project Team.
• Supporting the Project Team in the organisation of transport, accommodation, communications etc.

Performance Measurement
The Project Manager, in conjunction with the Project Director, is responsible for assessing the performance of the Project Assistant and for giving regular feedback. In addition to the overall assessment of productivity, quality and knowledge of the Project Assistant, various KPI’s are considered to be relevant:
• Timeliness of Critical Tasks as detailed above
• Accuracy of Contract Documentation
• Punctuality of inbound and outbound correspondence
• Compliance with Policy and procedure.
• Correctness and punctuality of Audit reports
• General attitude in attending to duties described.

Potential candidates will need to show evidence of the following:
Proven experience working as a Project Assistant in a construction environment is essential.

Excellent PC skills including Word, Excel, Outlook and PowerPoint

French would be advantageous.

Excellent written and oral communication skills
Good clerical and administrative skills
Excellent organisational skills
The ability to work on your own initiative and to tight deadlines;
An understanding of confidentiality issues and the use of discretion.

If you would like to apply please send your CV together with your salary requirements, notice period and reasons for leaving past and present employment.

“Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days unfortunately you have been unsuccessful on this occasion”.