Personal Assistant to CEO

Revive Recruitment has engaged with a Client located on the outskirts of Chester who are seeking to recruit an Executive Personal Assistant (PA) to CEO to cover a maternity contract

Role Title: Personal Assistant to CEO
Contract details: (Maternity Contract, running mid-May 2016 to mid-February 2017)
Location: Chester
Salary: £33,600 – £36,000per annum

Role: To provide Personal Assistant support to the CEO, to ensure that business goals are achieved through provision of an effective, discrete and professional approach. The PA will be key to the success of the team, managing their time and that of the CEO to full effect.

Key Responsibilities:

• Travel: Organising detailed travel plans, accommodation, visa requirements and producing itineraries for the CEO and overseas visitors (booking flights, hotels, restaurants etc).
• General document production: Composing confidential correspondence, reports and other complex documents in Word, Excel and PowerPoint. Creating, where necessary additional templates and minimising the day to day routine administration for the CEO. Completing expenses and card balance statements.
• Proactive diary management: Organising meetings, domestically and internationally. Managing CEO priorities and deadlines effectively, with the objective of clearing unnecessary commitments and allocating sufficient preparation time for meetings. Booking meeting rooms and organising refreshments / lunches.
• Contact management: Proactively designing and maintaining contacts databases, client relationship tools and coordinating mail outs (i.e. Annual Reports, Christmas cards, Invitations, etc). Researching contacts and organisations ahead of meetings.
• Maintaining key relationships: with both internal and external contacts as is required for successful execution of duties and responsibilities. Liaising with overseas external contacts, international offices, operating companies and key stakeholders by email and telephone – establishing strong rapport. This will occasionally require out-of-hours telephone calls to accommodate varying time zones.
• Email oversight and inbox management: Deadline and email management, including initial drafting of communications where appropriate or escalation to CEO
• Meeting attendance, action points plus follow up: as required, including bi-weekly team and executive meetings. Production of agendas, minutes and supporting with actions on an ad hoc basis.
• Team resource planner: design and proactively keep updated ensuring projects and tasks are identified, maintained and followed up, contributing to project work as necessary.
• Events: Occasionally assisting with coordination of internal and external events (domestically and internationally).
• Facilities Support: Manage intercom and greeting of visitors, post and deliveries, internal meeting room set up and answering/screening calls.

Essential Skills:
• Minimum three years’ experience in a similar Personal Assistant support role with strong administrative skills.
• Articulate with high-level written and verbal communication skills; with excellent spelling and grammar.
• Excellent problem solving and analytical skills, with familiarity of budgets and preparing financial presentations.
• Conscientious and motivated with strong personal initiative – seeking out jobs to undertake and developing skills.
• Demonstrated experience in establishing and maintaining systems, processes and templates (MS Word and Excel).
• High level of computer literacy with a willingness to participate in training to further skills. Advanced abilities in MS Word and Excel; and experience with MS PowerPoint and Outlook.
• Teamwork and collaboration skills. A strong team participant – competent and confident.
• Confident liaising with senior staff (CEO level).
• Ability to multi-task and prioritise work.
• Discrete – as there will be a large amount of confidential material.
• Personable and professional communication skills; preferably with proven experience with frequent contact across time zones and cultures.
• Articulate, punctual and well presented.
• Effective organisation skills in order to establish systems and processes.

In return, our client is offering:
• A salary up to £33,600 – £36,000per annum
• Hours of Work: 35 hours a week, flexible to the needs of the business and CEO’s commitments inc. different time zones etc.
• 25 x days annual leave
• Free parking
• Pension Scheme (final salary) after 12 months
• Life Assurance
• An amazing place to work, with beautiful surroundings.

Unfortunately due to a high volume of CV’s we cannot respond to every applicant. In the event that we haven`t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies

We are acting on behalf of the client as an Employment Agency in relation to this vacancy