Personal Assistant (PA) – London

Our client a world leader in Health Services is looking for a Personal Assistant (PA) to support the Senior Management Team on a permanent basis.

Responsibilities:

Effective management of the electronic diaries of the senior management team including assessing priority of appointments and reallocation as necessary
Organising internal and external meetings for the senior management team including booking venues, arranging equipment and catering where necessary
Planning and arranging domestic and international travel and itineraries in an efficient and timely manner
Providing support for an extensive range of meetings including; preparing agendas, preparing pre meeting briefings, meeting papers, ensuring distribution of all relevant meeting papers in a timely manner and attending to taking minutes
Providing support where necessary to staff members including representing the senior management team at internal and external meetings
Acting as first point of contact for the department including; receiving and dealing with telephone calls professionally, redirecting or taking messages and using initiative to deal with queries
Typing letters, operating mail merge, creating and editing reports, spreadsheets and PowerPoint presentations as required
Using MS Office to a high standard
Prioritising the workload effectively to ensure agreed deadlines are met
Coordinating and maintaining the Cancer Network and Clinical Services electronic folders including maintaining accurate file records and bringing forward systems
Providing ad-hoc support to other directors and managers as needed
Processing department invoices including creating new vendors
Managing the departmental mailbox and calendar including; inputting annual leave and sickness absence for department members, responding to any mail queries and booking team meeting room
Processing expense claims for directors
Arranging induction plans for management new hires
Undertaking ad-hoc duties as requested by the directors
Coordinating departmental events.
Projecting an efficient and professional image at all times including displaying punctuality, competence and communication skills to a high level
Maintaining strict confidentiality of highly sensitive company data and personal information
Providing cover for any other administrative team members as required
Acting as first point of contact for the IT department including logging IT requests and managing equipment replacement and repairs
Acting as department point of contact for arranging interviews, new staff induction and equipment requirements
Assisting the directors with Human Resources paperwork requirements including yearly reviews and audit of department Human Resource filesRequirements:

Very well spoken and written English
Secretarial skills and qualifications
Previous experience at a senior PA level
Computer literate
Electronic diary management using MS Outlook
High level of competence in Microsoft Office packages
Knowledge of hospital departments and personnel and that of other hospitals within this group

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.