Payroll Administrator

Salary: £48,000 per year

Our client who are within the Education sector are looking for an Interim Payroll Administrator to manage the administration of the organisation’s payrolls. To provide a high quality, efficient and effective payroll service to both teaching and operational staff in the organisation. To use, maintain and develop the Payroll/HR database so that it becomes an effective tool for both Human Resources and the wider organisation.

Core Duties:

Payroll:

• Be responsible for collecting, calculating and entering all payroll data into the iTrent payroll system for c.700 staff.
• Process starter, leaver and other changes through payroll
• Prepare and upload ESS (self-service) user profiles
• Maintain ESS profiles and resolve access to the payslip/P60 portal
• Reconcile joiners against safeguarding practices at the College
• Process court orders and statutory payments, HMRC notifications (RTI, tax codes, student loans), College property charges, salary sacrifices: Childcare vouchers scheme, Cycle to Work, School Fees
• Ad hoc deductions/reductions from pay i.e. advances, over payments, common room subscriptions
• Monthly College accommodation charges as deductions from net: rent, utilities and council tax
• Annual updates: September pay uplifts, new year tax codes and student loans, April earnings assessments of existing members in childcare vouchers scheme
• Manage the processing and administration of payrolls including RTI submissions, P60, P11D, P45.
• Third party updates: pension joiners, leavers, personal details changes
• Liaise with departments to ensure timesheets are correctly completed, authorised and received in a timely manner
• Take the lead in the development and usage of the Payroll and HR database.
• Undertake duties related to the efficient management of the payroll function.
• Update and maintain staff information systems, both manual and computerised.
• Prepare staffing reports from both hard copy and databases as required
• Write correspondence including letters and emails
• Manual calculations where necessary: absence, annualised and holiday pay, maternity schedules
• Complete payroll reports and ensure all monthly records are kept in a systematic way
• Answer payroll related queries from staff and other parties.
• Complete 3rd party returns ie National Statistics/CSR reports
• Ensure all regulatory and legal requirements are met and that all employees are paid correctly and on time.
• Be compliant with GDPR regulations

Additional duties:

Test new software releases against standard business processes

Assist the Head of HR and HR Advisors on a daily basis to provide an HR/payroll service to managers and staff across the College.

Deal with enquiries received verbally and in writing in a professional and courteous manner.

To work as part of a team, contributing to the effectiveness and development of the team.

Identify and recommend changes to current systems and procedures to ensure high standards of service are maintained.

Attend meetings, conferences and training courses as agreed with the Head of HR.

Maintain up to date knowledge of payroll legislation.

Undertake such additional duties as might be reasonably requested by the Head of HR.

PERSON SPECIFICATION

Essential Qualifications and Experience

Significant experience in running payroll

To have worked within a team and supported the team to achieve its objectives

Experience of managing a varied workload, prioritising accordingly whilst focussing on key objectives.

Desirable Qualifications and Experience

Previous experience of working in an independent school and/or sympathy to the ethos of an independent school

Essential Technical Skills

High degree of competence in Microsoft packages, particularly Excel and Word

Hands-on experience in operating and developing a computerised database or HR Information System or payroll system (ideally iTrent).

SysAdmin experience of iTrent

OUTLINE TERMS AND CONDITIONS

Salary Scale: Generous package subject to skills, qualifications and experience

Working Year/Hours: All year round working 37.5 hours per week. Normal working hours are 08.30 to 17.00 excluding one hour’s unpaid break

Holiday Entitlement: 20 days per annum plus bank holidays. Entitlement increases to 25 days plus bank holidays on completion of five years in post.

Benefits: Family membership of the Sports Club, defined contribution pension scheme, Bupa Cash Plan scheme, entry to their Picture Gallery, discounted rates for private functions and for use of the DC Outdoor Centre in Wales.

References: The appointment is subject to receipt of references satisfactory to the College.