Part-Time Receptionist (Afternoons)

Cubed Resourcing are working with a leading UK Manufacturing business that now has an opportunity for a Part-time Receptionist to be based from its head office and main production facility in West Yorkshire. Our client is looking to recruit a friendly, professional receptionist to represent the company in a job share role.

We are looking for an organised self-starter with good written and spoken communication skills as this will be a fundamental part of the role. You must also be flexible in order to cover your job share partner`s shifts for holidays or sickness.

Key responsibilities include but are not limited to:

– Meeting and greeting visitors whilst monitoring their access, entering visitors` details into the visitors log book and issuing of visitors` pass
– Answering and screening phone calls and messages, dealing with such calls promptly in a professional manner, and re-directing appropriate calls to other individuals or departments
– Sorting, distributing and tracking post
– Managing/booking meeting rooms
– Ensuring knowledge of staff movements in and out of organisation
– Arranging couriers
– Maintaining/ordering appropriate stationery stocks in the reception area
– Tidy and maintain the post room which houses the photocopier and other equipment and stationery
– Monitor and maintain office equipment such as franking machine, photocopier, etc.
– Provide general administrative and clerical support to prepare correspondence and documents also including mail merges, photocopying, laminating, binding of documents, etc.
– Ordering milk and maintaining supplies of tea, coffee and sugar for staff kitchen and setting kitchen up every morning if working mornings

Successful candidates will have the following skills, knowledge and experience:

– Well-organised, efficient and excellent attention to detail
– Friendly, polite and courteous with an excellent telephone manner
– Good knowledge of computer systems: Microsoft Word, Excel and Outlook plus other databases
– Good knowledge of administrative and clerical procedures and having keyboard skills
– Previous reception and switchboard experience (desirable)
– Reliability and punctuality is essential

– Working hours are 22.5 per week from 12.30pm until 5pm
– Holidays are 22 days per year pro rata and you will be expected to cover your job share partner`s shifts when they are away (you will be paid overtime for this)
– This position is temp to perm, however a permanent, long-term position is available for the right candidate