Part Time PA (French Speaker)

Part-time around 15 hours per week / Freelance contract / immediate start
up to £21.6 per hour.

You will work for a public figure as executive assistant in his daily lives. As he is often travelling, you will need to be able to work independently and organise and prioritise your work. You will need to be flexible with your working hours, and some weekend work may be required to update social networks. You will be the main for the smooth flow of the structure. Ideally you will have some knowledge of the world of sport.

You will be expected to provide effective support by performing routine administrative tasks on a daily basis for various activities, and contributing to the progress of various projects both in France and in the UK.

Day-to-day activities:

* Manage email in box and respond according to client’s brief
* Calendar planning: set meetings, make travel arrangements, book rooms, transportation in agreement with stakeholders / sponsors
* Edit and send bills to clients, receive payments, and go to the bank
* Produce PowerPoint presentations following initial brief by client
* Produce letters or electronic messages to partners and clients
* Produce marketing material presenting client’s activities and projects
* Register all new contacts and manage/maintain contact database
* Follow up on contacts for the different projects
* Translate documents (French/English)
* Maintain an overall planning showing progress on main projects
* Meeting once a week to make an update and report by phone every day.

Event related activities:

* Planning: set the event plan using a project management tool
* Work together with the agent to take all necessary steps in preparation of the event: logistical aspects (book premises, order catering, check facilities, prepare badges…), marketing aspects (send invitations, follow up, reminders…), financial aspects (plan and follow budget)
* Attend the event and ensure smooth running, taking necessary corrective steps in real time
Web related activities:
* Review all existing websites, Facebook page and other social network accounts.
* Suggest changes and additions to improve the websites and update the sites in conjunction with client’s activities and projects.
Person specification

Essential
Minimum of 5 years administration / PA experience at senior level
Excellent customer relations skills
Excellent organisational and communication skills, with proven ability to handle multiple projects at the same time, and deliver results
Ability to take initiative and work independently
Bilingual (fluent) in French and English – with ability to proofread accurately in both languages.
Discretion and confidentiality at all times
Strong MS Office skills, including Excel (formulas with functions) and Powerpoint (animations, templates)
Experience in creating copy and web content
General knowledge of accounts (Sales Ledger / expenses)
Availability at the weekends to update social networks.

Software packages:
Knowledge or willingness to learn (independently) the following packages: Photoshop, MS Publisher or InDesign, MailChimp, WordPress, PDFWriter
Will require home office set-up with printer and scanner, as well as packages mentioned above.
You will be expected to start immediately.

Desirable
Education A level or higher preferred

Spring Personnel Ltd is acting as an Employment Business in relation to this vacancy.

Spring Group plc is an Equal Opportunities employer; we welcome applicants from all backgrounds.
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