PA to the Headteacher

Position: Headteachers Personal Assistant (PA) and Cover Supervisor

School: Outstanding Faith School

Location: East London

Salary: £36,000 – £46,200

We are an “Outstanding” Faith school who hold to very high standards and to a strong work ethic. We also have a friendly and supportive team, as well as a school structure which encourages development.

We are currently in need of a PA to the Head Teacher who will be able to assist the Headteacher in his/her role as school leader through effective administration and excellent time and diray management. As part of the position you will also assist the Finance and Systems Manager in the smooth running of the school’s administrative and personnel systems.

As the Headteachers PA you will be responsible for various duties:

Administration and Diary Management:

* Liaise with the Head in maintaining the Head’s diary and respond to telephone enquiries on behalf of Head. Developing detailed contact list for head and liaise on his/her behalf.
* Dealing with the Head’s queries and correspondence from post.

* Organise the Head’s office and in particular deliver an effective filing and retrieval system.
* Ensure a high level of confidentiality when working with all staff in the school.

Personnel:

* Assist Finance and Systems Manager in the delivery of personnel aspects of school admin including production of confidential references, updates of personnel on system and letters of appointment
* To ensure the smooth running of staff recruitment exercise including the booking of adverts with the appropriate agencies, keeping an informative log of all enquiries regarding the post and administering the paperwork for all interviews and successful candidates.
* Oversee the school’s appointment procedures ensuring that school complies with ‘Safer Recruitment’ requirements
* Ensure all DBS checks are undertaken and recorded.
* Ensure all non teaching staff performance reviews are undertaken for both Teaching and support staff and collected both electronically and on paper
* Overview of holiday leave to ensure a continuous service through the year.

School Curriculum:

* To ensure all Statements of Work (SOW’s) are updated annually and collected from all departments
* Collect agendas/ information from Head of departments/SLT when requested by the Headteacher

Examinations:

* Administering the schools Examinations entries
* Submitting entries
* Organising exam materials
* Organising the examination rooms
* Providing a centre timetable
* Arranging invigilation and supervision
* Briefing invigilators
* Managing the daily running of external examinations

Other duties:

* To collate information for Governors Meetings (5 per year) and work with the Headteacher to collate a comprehensive booklet for all of the Governing Body.
* To carry out efficient production of all reports that are annually produced including, SDP, Examination Analyses etc with the Office Manager.
* To respond to enquires about school activities, ensuring the office promotes the school as a responsive and caring community, and promotes itself as a highly professional work environment.
* To undertake training both in development of role, including personnel and to support other strategic roles as required

The school is committed to safeguarding and promoting the welfare and safety of young people. The successful candidate will be subject to an enhanced criminal records check (DBS).