PA to Deputy Headteacher

JOB DESCRIPTION

POST TITLE: PA to Deputy Headteacher & Secretary to the Senior Leadership Team

CONDITIONS OF SERVICE: NJC

PURPOSE OF THE POST:

To assist the Deputy Headteacher, by providing a personal, effective, efficient and confidential service. To provide regular ongoing and long term administrative support to all members of the Senior Leadership Team. Maintaining good public relations; assisting visitors to the school in a calm, sympathetic, efficient and helpful way together with promoting a positive image of the school.

MAIN DUTIES AND RESPONSIBILITIES

Responsibility for undertaking the appropriate training arranged or provided by the school is a fundamental expectation of all posts within the school.

1. To provisionally make appointments, maintaining the diaries both manual and electronic and reminding the Deputy Headteacher of appointments, meetings and deadlines for the completion of work

2. Intercepting the Deputy Head’s telephone calls and ascertaining whether they should be dealt with by him/her personally or redirected

3. Sort all mail for the Deputy Head and redirecting as per his/her instruction

4. Carrying out a range of administrative and clerical functions i.e. typing, maintaining spread sheets, filing, photocopying etc

5. Being involved in the production of certain reprographics work

6. Draft and prepare correspondence using Microsoft Office Applications i.e. Word,

Excel, PowerPoint etc and maintain relevant databases as required

7. Support in the placing of adverts in relevant publications, prepare packs for candidates, prepare offer letter, chase references, set up interview panels etc. as appropriate

8. Gather all relevant information needed to compile reports such as half termly foci, MEA faculty reviews, attendance rosters for INSET days etc

9. Scheduling lesson observations as required and arranging follow up meetings

10. Inputting information & data using Excel, SIMS, Bluesky and various packages regarding ARD statements, exclusions, various student information etc and produce relevant reports as necessary

11. To work as part of a team in supporting the school office, particularly during break and lunch times and staff absences, in all school functions to maximise efficiencies

12. In the absence of Cover/Office Manager to update and provide relevant statistical information on sickness, absences and self-certification on a monthly, termly and ad hoc basis as required

13. To deputise for the Headteacher’s PA in his/her absence

14. To work as part of a team and contribute positively to the school’s objectives of running an efficient and effective administration service with enthusiasm in the running of the office and in connection with school functions

15. To assist in co-ordinating any of the logistical requirements and allocating staff to different groups according to faculty/year groups as requested and assist in researching information as required eg ELD activities

16. Act as Clerk to a Sub-Committee of the Governing Body ensuring that sub-committee minutes of meetings are taken and reproduced

17. Liaise with Finance Department to arrange and book transport requests for ELD or trips

18. Support in liaising, collating, updating in the production of the Staff Handbook, Policy Folder, Calendars, timetables, Brochures and Parent Handbook.

19. Involved in the typing of the School Development Plan, SEF and the Year/Faculty Action Plans

20. To take minutes at various meetings eg SLT, TLG, hearings etc as required

21. Assist in the production of the school weekly bulletin by ensuring it is accurate and proofing as necessary ensuring it is accurate and professionally presented

22. Responsible for providing a hospitality service to the SLT, their visitors, Governors’ meetings and various functions in liaison with relevant staff as necessary

23. Liaising with and receiving students, parents, Governors, Police, LEA Officers, members of the public, representatives from various other bodies and any other visitors for the Deputy Head, ascertaining the reason for the visit, dealing with the enquiry and redirect where appropriate. In Deputy Head’s absence arranging for visitor to be seen by a relevant SLT member

24. Assist in First Aid duties and to undertake medical needs training and administering of medication

Spring Personnel Ltd is acting as an Employment Business in relation to this vacancy.

Spring Group plc is an Equal Opportunities employer; we welcome applicants from all backgrounds.
Posting Time