PA to HR Director

Salary: £48,000 – £60,000 per year

PA to HR Director

Location: London (Hybrid working)

Salary: £48,000 – £60,000+ corporate benefits

Do you have deep experience supporting a high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then an EA position with our client might be right for you.

Now is your chance to join our client’s talented HR function, which advances a consistent, fair and inclusive employee experience by engaging with employees and leaders at critical moments in the lifecycle of the employment relationship.

This position reports to the HR Director and will support both the individual and the broader HR team.

Their EA’s are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that serves as a centre of excellence for HR, leading the development of HR strategy, partnering with leadership across lines of business globally, providing subject matter expertise on relevant policy, practices, and protocols, and enhancing their HR brand both inside and outside the company. You would work with some of the most creative, intelligent people in the business. apply today!

The role

You would be responsible for the day-to-day workings of the leader you support, an expert who partners with all of the business to address strategic objectives. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business – and business needs – inside and out, you’ll also need deep knowledge of the leadership and workings across the organisation. As the “face” of your executive within the organisation, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as a Personal Assistant is different! On any given day you might:

• Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others.
• Create & manage travel itineraries.
• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job.
• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting.
• Understand the day’s priorities so you can be strategic about how you direct phone calls.
• Schedule conference rooms, meetings, and video calls.
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles.
• Handle extremely confidential, sensitive information
• Draft letters and emails on behalf of your HR Director
• Assist with on-boarding new employees – you’ll be the “friendly face” that new hires count on to answer all their questions, including some who are extremely senior in the organisation.
• Manage purchase orders and vendor contracts.
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork.
• Plan large, high-profile events, for example, off-sites and team-building activities

The person:

• Degree educated, or equivalent
• Experience of supporting an HR Director
• Experience of working a in a market leading matrixed organisation
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
• Desire to immerse yourself fully and learn all aspects of the Director’s business.
• Ability to multi-task and prioritise deadlines/deliverables.
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Workday, and working in a Windows environment
• A calm head and steady hand to deal with the unexpected.
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you.
• Complete reliability handling confidential, often highly sensitive information.
• Desire to truly be helpful to the HR Director and co-workers, to go the extra mile without being asked
• Very strong organisational skills and extreme attention to detail
• A highly professional demeanour, positive outlook and a can-do attitude.
• Ability to build a trusted network with counterparts across the company

To apply please email your CV, or call for more details