Operations Assistant

Working at the head office for a busy group of companies including luxury car sales, maintenance and repair garages, hospitality industry (hotels/guest houses) and property development. You will share an office with the MD’s of the companies and will report directly in to them.

The role is quite varied, and will include handling:

Administrative aspects for all of the businesses
HR; staff issues; grievance, disciplinary
Enrolments and certifications
Insurance (quotations, reporting accidents from our fleet and liaising re. claims with bodyshop manager and claims department)
Utilities for all branches (negotiation, monitoring usage)
Legal issues (in consultation with Solicitors on retainer); whether employment or commercial
All large scale procurement; for builders, hotels and plant/machinery for garages
Supplier and contract review for all businesses

The ideal candidate will:

Have an excellent command of English, both written and spoken
Be a comfortable user of MS Office suite (Outlook, Word, PowerPoint and especially Excel)
Be comfortable with dealing with suppliers by phone and email
Be able to resolve customer disputes
Be highly organised with strong time management skills
Be able to work well independently, prioritising a large and disparate workload
Work well under pressure
Provide administrative support to MD

Hours are full time, Monday to Friday 8.30am until 6pm, based at the Belgravia Office.

Holiday entitlement is 20 days (pro rata) plus bank holidays in year one and 20 days plus bank holidays in year two, 21 days plus bank holidays in year three, 22 days plus bank holidays in year four, 23 days plus bank holidays in year five, 24 days plus bank holidays in year six.