Office Assistant (9 Month FTC)

Working for a dynamic company based in Farnham, a position has become available for a self motivated and professional individual to cover a 9-12 month maternity leave. The role of the Office Assistant is to support both the Finance/Office Manager and internal teams with a variety of reception and administrative duties to allow the office to function smoothly.

Responsibilities include:
• First point of call for all visitors and directing incoming calls to relevant employees
• Diary management, booking restaurants and transport for clients and staff where required
• Arranging induction meetings with Directors
• Arranging new users to be set up on the system
• Logging calls for users who have IT issues
• Assisting Managing Director which will require attending meetings, taking minutes, compile agendas for meetings, arranging and setting up meeting requests
• Distribution of mail, booking couriers for product deliveries
• Setting up meeting rooms (including tea and coffee for clients)
• Secretarial duties such as scanning, filing, binding documents and presentations
• Ordering office supplies/equipment
• Manage magazine subscriptions
• Assemble press packs and assist with client event preparations

Minimum requirements:
• 6-12 months office experience
• Educated to A Level or equivalent standard
• Good standard of personal presentation and confident communication skills
• Basic to intermediate Word and Excel skills
• Ability to multi-task and think on your feet
• Organised with high attention to detail
• Driving license is essential

Thank you for your application however due to the high volume of candidates applying, if you have not heard back from us within 5 days please assume that you have not been successful on this occasion.